Executive Assistant - Office of Multilingual-Multicultural Education
260002DW
: Sep 18, 2026, 4:10:06 PM
: Central-42 West Madison Street (Ofc Multicultural/Lingual Educ)
CPS Non-Union Job Grade: S05
: 50,000.00 - 67,500.00
Position Type: Non-Union Position
: Non-exempt
Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500+ schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community. Six core values guide the work we do every day for our students – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience. The Office of Multilingual-Multicultural Education (OMME) exists to guide CPS in providing a high-quality education for all language learners that is attentive to a culturally and linguistically diverse community of students, families, and educators. OMME aims to achieve its mission through strategic planning, collaborative partnerships, professional development, and the production of tools and resources to improve instruction.
Job Summary: Reporting to the Chief Officer, the Executive Assistant will be responsible for the day-to-day operation of the Office of Multilingual-Multicultural Education. The Executive Assistant will provide accurate maintenance of schedules and correspondence for the Chief Officer and other administrative team members to facilitate the efficient operation of the office. The EA will also serve as liaison with governmental agencies, other CPS offices, department heads, outside agencies, community representatives, schools, and parents. This is a full-time, non-exempt position that will be paid for time worked on an hourly basis. The Executive Assistant will be held accountable for the following responsibilities:Serve as the initial point of contact for office inquiries and triage issues to resolve them immediately and/or direct them to the appropriate staff in a timely manner (i.e., 1 business day) Coordinate logistics and assist with the facilitation of district events and programs sponsored by the Office of Multilingual-Multicultural Education.Coordinate, review, and prepare all office procurement needs via Oracle and other applicable systemsPrepare and manage payroll, reimbursements, and purchase orders for the Office staff Assist with the monitoring and tracking of budget expenditures, maximizing resources and preventing overtures Develop and maintain electronic records systems for correspondence and office recordsSupport the coordination of the Office’s relationships and communication with networks, schools, other departments, and external partners and agenciesManage scheduling with internal and external stakeholdersSupport all aspects of compliance and regulations with funders and district-wide expectationsPerform additional ad hoc duties as assigned In order to be successful and achieve the above responsibilities, the Executive Assistant must possess the following qualifications:
Education Required: High school diploma or GED equivalent requiredBachelor’s degree from an accredited college or university preferred Experience Required: Minimum of three (3) years of professional experience in administrative and/or customer service is required
Knowledge, Skills, and Abilities: Spanish bilingual preferred Ability to manage and prioritize multiple projects and work effectively with minimal supervision while adhering to strict deadlines in a fast-paced complex environmentExceptional interpersonal/customer service, verbal and written communication skillsAbility to communicate effectively and work with stakeholders at all levels of the organizationSuperior organizational, problem-solving and critical-thinking skills Ability to use a range of technology and tools, including but not limited to ASPEN, Microsoft Office, Oracle, and GoogleAbility to work independently as well as to function effectively in a collaborative team environment Conditions of EmploymentAs a condition of employment with the Chicago Public Schools (CPS), employees are required to:Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.
Benefits:Health & Wellness: Your Care, Your ChoiceCPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:Medical Plan OptionsPharmacyDentalVisionBehavioral Health & EAPEmployee Wellness Program Financial Security: Planning for Today and TomorrowWe understand the importance of financial stability, which is why CPS offers strong retirement and savings options:Basic Life InsuranceLife and Disability InsurancePension PlansSupplemental Retirement Plans (403(b) and 457(b))Flexible Spending Accounts (FSAs)Spot Pet Insurance
Work-Life Balance: Supporting Your Personal and Professional LifeCPS values the well-being of its employees and offers competitive paid time off policies:Paid LeaveSick LeaveVacation DaysParental LeavesShort-Term DisabilityReligious HolidaysLeaves
Reference the Chicago Public Schools: A Comprehensive Benefits Overview or the benefits handbook for comprehensive details.
Chicago Public Schools is looking for teachers, leaders, and non-instructional staff to transform the face of urban education. We are a team of passionate, committed, and talented professionals who believe that every CPS student will graduate prepared for success in college, career, and life. Come join us in making CPS a model for public school districts throughout the nation. CPS is the third largest school district in the United States with more than 600 schools providing education to over 340,000 children.
