Job Description

Tacton helps the world’s leading manufacturers manage the complexity of highly configurable products through our market-leading Configure, Price, Quote (CPQ) SaaS platform, ranked #1 by Gartner. 

For more than 25 years, we have simplified manufacturing complexity. What began as a bold vision to transform product configuration has evolved into a powerful digital platform that enables manufacturers to improve buyer engagement, operational precision, and end-to-end performance. 

We’re looking for an Executive Assistant & Office Manager who will be at the heart of our Stockholm office - ensuring smooth daily operations while providing high-quality support to our executive team.

This is a dynamic, hands-on role for someone who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating structure, efficiency, and a great workplace experience.

What you will do

Office Management: 

• Ensure the office runs smoothly, stays organized, and is fully stocked

• Manage vendor relationships and coordinate services and deliveries

• Oversee facility maintenance, repairs, and office-related projects

• Act as the first point of contact for employees and visitors, creating a welcoming environment

• Support and lead office-related projects such as office renovations or relocations, coordinating timelines, stakeholders, and vendors

• Hold budget responsibility for office-related cost centers, including tracking, forecasting, and cost control

• Own workplace safety compliance

Executive Support: 

• Provide day-to-day support to CEO (calendar management, meetings, travel, events, expense reporting)

• Support the wider executive team (meetings, travel, events)

• Support preparation of presentations, reports and materials for leadership meetings

• Handle sensitive information with discretion and professionalism

• Coordinate logistics for executive meetings, including scheduling and setup

Event Planning: 

• Plan and execute internal events - from team gatherings to larger offsites

• Collaborate cross-functionally to ensure smooth and engaging experiences

• Lead planning and coordination of global company events (e.g., annual kick off) including:

• Booking hotel accommodations for employees

• Scheduling conference spaces and coordinating vendors

• Creating and managing detailed event itineraries

Administrative Support: 

• Support with expenses, invoices, and general administrative tasks

• Assist HR with onboarding and employee-related coordination

• Own and manage the Egencia travel platform globally, including user access, support and travel policy compliance adherence

• Leverage AI tools and automation to streamline administrative processes

Your Background 

• Highly Organized: You can juggle multiple tasks and deadlines with ease and know how to prioritize what matters most. 

• Proactive Problem Solver: You anticipate issues before they arise and come up with solutions quickly. 

• Strong Communicator: You have excellent verbal and written communication skills in English, and you’re able to interact with colleagues at all levels with professionalism and ease. 

• Resourceful & Tech-Savvy: You’re adept at using office software and systems to streamline processes and increase efficiency. 

• Adaptable: You thrive in dynamic environments and are comfortable navigating ambiguity. 

You bring: 

• 5+ years of experience in office management, executive support, or similar roles

• Strong organizational skills with the ability to prioritize and multitask effectively

• A proactive, solution-oriented mindset - you anticipate needs before they arise

• Excellent communication skills and a professional, approachable presence

• Strong proficiency in tools like Microsoft Office

• High level of discretion when handling confidential information

• Experience coordinating events and working with multiple stakeholders

• Ability to work independently while contributing to a collaborative team

• Open to working outside normal working hours when needed.

What to Expect During the Recruitment Process

• Screening call with Global Talent Acquisition Partner

• First Interview with our Hiring Manager

• Personality and logical ability test

• Second Interview & assignment

• Final Interview with CEO

• Reference and Background checks

Why Tacton?

• At Tacton, we’ve been building CPQ software for over 20 years. We’re a stable profitable company with global operations and customers and a product that’s central to how manufacturers sell

• We offer competitive benefits, flexibility in how we work, and a culture that values learning and collaboration

• Flexible hybrid setup – occasional remote work if the task at hand can be handled efficiently remote. Minimum 3 days a week in the office

• 33 days of paid time off – 30 vacation days plus 3 extras to make sure you get the rest you deserve.

• Premium occupational pension – Our pension plan goes beyond ITP1, with higher employer contributions depending on your age and salary level.

• Generous wellness allowance - 5,000 SEK annually to support your health and wellbeing.

• Private healthcare insurance - Skip the waiting lines and get quick access to private medical care, including specialist consultations and treatments.

• Parental leave top-up – We top up your parental leave, so you receive up to 90% of your base salary for up to 6 months, helping you focus on your family without financial stress

• Weekly treats & office get togethers - Afternoon coffee and cakes (Fika) one week, breakfast the next, because good food brings people together.

This role is based in Stockholm, where we have invested in creating our unique home right next to Hötorget station.

Tacton is a leading Software as a Service company trusted by global manufacturers. We got started in the late 1990s when six computer scientists figured out a revolutionary way to help Manufacturers overcome their most business-critical, product configuration challenges. Since those early days, we have grown to support global manufacturers seeking to thrive in a changing world.

We invite you to find out more about us @ www.tacton.com/about