Job Description

🌍 Who We Are
Cintra is an award-winning multi-cloud consultancy and managed services provider, leading the way in enterprise cloud transformation. With partnerships spanning Oracle, AWS, and Azure, we help businesses seamlessly migrate and manage mission-critical applications and databases in the cloud. Our global team operates across the USA, UK, Romania, Brazil, Ireland, and India

✨ Why Join Us
Are you a highly organized, detail-driven professional with a passion for supporting senior leaders and managing complex logistics? We’re seeking a proactive, confident, and well-organized Executive Assistant & Office Coordinator to join our growing team in Glasgow

In this pivotal role, you’ll provide high-level administrative support to our CEO, CTO, and Executive Management Team, while managing travel, meetings, and office operations to ensure everything runs seamlessly.

🔑 Key Responsibilities

1. Executive & Board Support

Provide comprehensive administrative support to the Board of Directors, Executive Management, and Operational Board

Prepare, distribute, and manage sensitive materials and documentation for key meetings.

Act as a central point of contact for the CEO and Executive Team, managing communications with professionalism and discretion.

2. Diary & Time Management

Manage complex calendars for the CEO and CTO, ensuring optimal time management and prioritization.

Coordinate and schedule meetings across global time zones.

Provide additional diary support to other Executive Team members when needed.

3. ✈️ Travel & Event Coordination

Organize all domestic and international travel for the Executive Team and Senior Leaders.

Plan logistics for internal and external meetings, offsites, and events.

Anticipate needs, ensuring every trip and event runs smoothly from start to finish.

4. 💳 Financial Administration & Compliance

Process and reconcile expense reports accurately and efficiently.

Maintain oversight of executive budgets and travel costs.

5. 🏢 Office Management (Glasgow Hub)

Oversee the day-to-day operations of the Glasgow office, ensuring a productive, professional, and welcoming environment.

Manage office supplies, vendor relationships, and facilities coordination.

Serve as the main point of contact for onsite operations.

💼 Who You Are

Proven experience supporting C-level executives in a fast-paced, global environment.

Exceptional organizational and multitasking skills, with meticulous attention to detail.

A resourceful problem-solver, able to manage competing priorities with professionalism and calm.

Discreet and trustworthy, with a demonstrated ability to handle confidential information.

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and modern expense management systems

Experience coordinating international travel and complex meeting schedules.

🌟 Why You’ll Love Working With Us

This is your opportunity to join a global technology leader and play a direct role in the efficiency and success of our leadership team. You’ll enjoy:

A visible and influential position supporting senior executives.

A collaborative and supportive team culture.

Opportunities for career development within a growing international business.

Competitive salary and benefits package

Join Cintra and make an impact every day — where precision, initiative, and excellence are valued at every level.