Job Description

Note: This position is part of Nokia Defense. Due to a system limitation in NokiaMe, the organization currently appears under GGR.

The Executive Assistant for the Nokia Defense Leadership Team is a trusted partner responsible for enabling efficient, seamless operations across all leadership functions. This role provides high-level administrative, organizational, and operational support to the entire leadership team, ensuring that strategic priorities are executed smoothly and that leaders are empowered to focus on driving Nokia Defense’s mission. The Executive Assistant acts as a central point of coordination, communication, and problem-solving, contributing to a culture of excellence, agility, and collaboration.

Leadership Team Support

• Provide proactive administrative and operational support to all members of the Nokia Defense leadership team, including scheduling, travel arrangements, meeting coordination, and document management.
• Manage complex calendars, prioritize requests, and ensure optimal time management for leaders.
• Prepare, review, and distribute meeting agendas, minutes, presentations, and follow-up actions.

Operational Efficiency

• Coordinate cross-functional activities and projects to ensure alignment and timely execution of strategic initiatives.
• Support onboarding and integration of new leadership team members.
• Track and follow up on key deliverables, deadlines, and operational metrics.

Communication & Collaboration

• Serve as a liaison between the leadership team and internal/external stakeholders, ensuring clear and timely communication.
• Facilitate information flow, manage confidential correspondence, and support internal communications.
• Organize leadership team events, workshops, and offsites.

Process Improvement

• Identify opportunities to streamline processes and enhance operational effectiveness.
• Implement best practices for document management, workflow automation, and team collaboration tools.

Confidentiality & Professionalism

• Handle sensitive information with discretion and maintain the highest standards of confidentiality.
• Represent Nokia Defense and its leadership team with professionalism in all interactions.

• Proven experience supporting senior executives or leadership teams in a fast-paced, complex environment.
• Exceptional organizational, multitasking, and prioritization skills.
• Strong communication and interpersonal abilities.
• Advanced proficiency in Microsoft Office and collaboration tools.
• Ability to work independently, exercise sound judgment, and anticipate needs.
• Experience in defense, technology, or multinational organizations is an advantage.
• High level of integrity, discretion, and professionalism.

What We Offer

• The opportunity to work at the heart of Nokia Defense’s leadership, shaping the future of secure communications and connectivity for defense organizations.
• A dynamic, mission-driven environment at the intersection of technology and national security.
• Access to world-class resources, experts, and partners in the defense sector.
• A culture of innovation, collaboration, and continuous improvement.

About Nokia Defense

Nokia Defense delivers secure, AI-driven communications and connectivity solutions tailored for defense organizations, supporting modernization and operational effectiveness in a rapidly evolving security landscape.

Advancing connectivity to secure a brighter world.

Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.

Learn more about life at Nokia

Our recruitment process

We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.

If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.

The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia