Job Description

• Manage and coordinate calendars and meetings for senior leadership.
• Schedule, reschedule, and coordinate meetings across multiple stakeholders and time zones.
• Ensure calendars are organized, up to date, and aligned with leadership priorities.
• Coordinate meeting invites, agendas, and relevant information as required.
• Follow up on scheduling requirements and ensure timely responses and confirmations.
• Manage multiple priorities and competing requests while maintaining accuracy and attention to detail.
• Act as a reliable point of coordination between senior leadership and internal/external stakeholders.
• Handle confidential information and communications with discretion and professionalism.
• Anticipate scheduling needs, identify potential conflicts, and proactively resolve issues.
• Provide general administrative support to senior leadership as required.
• Maintain a high level of responsiveness and ownership, particularly during working hours.
• Support leadership in ensuring meetings and commitments are effectively coordinated and managed.

• 2–4 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar coordination role.
• Strong calendar and meeting management experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• High level of ownership, accountability, and attention to detail.
• Ability to manage multiple schedules, priorities, and stakeholders simultaneously.
• Proactive approach with the ability to anticipate requirements and resolve scheduling conflicts independently.
• Strong proficiency with Microsoft Outlook, Teams, Google Calendar, or similar productivity and collaboration tools.
• Ability to handle confidential and sensitive information professionally.
• Comfortable working independently in a remote environment.
• Willingness and availability to work the 6:00 PM – 3:00 AM PKT night shift.
• Professional, adaptable, and confident when communicating with senior leadership and stakeholders.

• Previous experience directly supporting C-suite executives, senior leadership, or international stakeholders.
• Experience coordinating meetings across multiple time zones.
• Experience in a technology, consulting, or corporate environment.
• Familiarity with project management and collaboration tools.
• Experience handling travel coordination, expense management, or other executive administrative responsibilities.