Job Description

HERS Advisors has partnered with a premier law firm who represents many of the world’s largest public and private corporations, asset managers and financial institutions. The firm is looking for a talented Executive Assistant to work in their West Los Angeles, California office (hybrid) The firm boasts a 7-hour workday and competitive compensation package!

Responsibilities for Executive Assistant:

• Coordinates day-to-day operations of the assigned Partner/s and Associate/s practice using initiative and sound independent judgment
• Screens telephone calls, mail and visitors, maintaining electronic notes, inquires, and status of communications
• Virtual and hybrid meeting scheduling; heavy travel arrangements
• Prepares original letters, memos and other correspondence
• Schedules complex work-related activities
• Facilitates expense reports and bill processing
• Establishes and maintains files and records
• Collaborates with firm Billing Department and clients on the management of billing matters
• Responsible for screening correspondence and maintaining confidential files
• Assists in the preparation of monthly client billing using Matter Analysis Sheets or as otherwise instructed

Requirements for Executive Assistant:

• Some college (Associate’s/Bachelor’s degree preferred)
• 1+ years of prior work experience as a personal or executive assistant supporting a high-level professional
• Experience maintaining schedules and calendars including facilitating all on-site, virtual and hybrid meetings
• Advanced working knowledge of Microsoft Office (i.e. Word, Excel, PowerPoint)
• Proactive, energetic, and hardworking team player

Salary range: 60-110k. If you meet the basic requirements, please email your resume to: ssognalian@hersadvisors.com