Job Description

Posting number: EBA_EXECASST_ESW09.4.26

Department: Office of the Lieutenant Governor

Job classification: NON-CLASSIFIED

Posting type: Open

Categories: Administration

Summary

Colorado for All

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Colorado For All - Colorado Employee Reflections

Office of the Lieutenant Governor

Lt. Governor Dianne Primavera serves as the second highest ranking elected or appointed official in the executive branch of the State of Colorado. The Office of the Lt. Governor works closely with the Office of the Governor to ensure the effective implementation of the Polis-Primavera Administration’s priorities. The Office of the Lt. Governor leads a broad portfolio of programs, including Aerospace and Defense, the Colorado Commission of Indian Affairs, Disability Policy, the Office of eHealth Innovation, the Office of Saving People Money on Health Care, and Serve Colorado.

Transparency Posting

The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act. An intended candidate has been identified for this position.

Examples of duties

Department: Lieutenant Governor’s Office

Position Title: Executive Assistant to the Lt. Governor/ Chief of Staff

FLSA Status: Non- Exempt

Hourly Rate: $28.00 to $30.00/hour

Organizational Relationships: This position reports to the Lt. Governor’s Deputy Chief of Staff and is part of the Lt. Governor’s Office. This position does not have supervisory responsibility.

Expected Annual Travel: None

Summary of Functions: The position has responsibility for providing day-to-day administrative support to the Lt. Governor and the Lt. Governor’s Chief of Staff (COS). Duties include ensuring the Lt. Governor and COS’s daily scheduling requirements are met, providing ongoing clerical support to the Lt. Governor and COS, making travel arrangements, preparing required reports, drafting correspondence, and other duties as required.

Essential Duties and Responsibilities:

• Perform administrative tasks in support of the Lt. Governor’s office. Duties include welcoming visitors, reviewing correspondence, assisting with the Lt. Governor’s schedule, preparing written documents, gathering reports, maintaining records, drafting correspondence and assisting with organizing work assignments with other office staff.
• Organizing and tracking paperwork, specifically scheduling and constituent requests coming through the Lt. Governor's office
• Provide staffing and advance work for the Lt. Governor at official events
• Coordinate travel arrangements for Lt. Governor and COS and required administrative support.
• Maintain the Lt. Governor’s contacts
• Manage and streamlining calendar appointments/meetings/events/travel details for both the Lt. Governor and COS
• Ensure the Lt. Governor’s schedule is finalized and all necessary documentation and memos are prepared
• Compose and type correspondence, reports, memos and other material
• Work with the Lt. Governor’s Deputy Chief of Staff (DCOS) to establish and implement office procedures
• Schedule phone calls and meetings
• Maintain electronic records
• Act as a floor warden and help ensure the safety of the people in their designated area during evacuations or emergencies.
• Manage and troubleshoot office equipment including copier, LG office screen, linking meetings.
• Special projects as needed; other duties as assigned

Qualifications

Experience: At least 2-4 years of experience in high-level executive support, preferably within a governmental or legislative environment. Appropriate education will substitute for the required experience on a year-for-year basis.

Further, we are seeking candidates who have many of the following skills and experience:

• Excellent writing and communication skills
• Highly organized and detail oriented
• A strong work ethic
• Commitment to public service and Colorado
• Ability to work independently
• Strong interpersonal skills
• Clear interest in working in government or politics
• Strong people skills, including experience working effectively with a wide range of constituencies in diverse communities and ensuring a focus on equity, diversity and inclusion

Technical Proficiency: Mastery of the Google Workspace (Docs, Sheets, Slides) and the ability to quickly learn state-specific legislative tracking software.

Conditions of employment: Must reside in Colorado as of hire date and pass the required background check.

Note: This is an unclassified, at-will position. Due to the upcoming gubernatorial transition, any extension or continuation in this role beyond January 13, 2027, will be at the sole discretion of the next administration.

Supplemental information

To Apply:

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)
• Sick leave accrued at 6.66 hours a month (10 days a year)
• 12 paid holidays per year
• Medical and dental plans
• State paid life insurance policy of a minimum of $50,000 or 1x annual salary
• Choice of 2 retirement plans
• 401K and 457 plans
• State paid Short Term Disability coverage
• Additional optional life and disability plans
• Credit Union Membership
• RTD pass
• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at gov_hr@state.co.us.

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.