Job Description

Locations: Gainesville, Florida

Categories: Office and Clerical

Req ID: 68051

Overview

💻 Work Style: Onsite

📍 Location: Gainesville, FL

🕒 FTE: Full-Time (1.0 FTE)

🗓️ Schedule: Day Shift

Plays a critical role in ensuring the smooth and efficient operation of executive functions within the health system by managing schedules, coordinating meetings, and handling travel arrangements. Prepares and edits correspondence, reports, and presentations meticulously while maintaining confidentiality of sensitive information. Acts as a liaison between executives and various stakeholders, facilitating clear and timely communication. Supports project management activities by tracking deadlines and deliverables and manages logistics for events and executive engagements.

Responsibilities

• Manages executive schedules, meetings, and travel arrangements.
• Prepares and edits correspondence, reports, and presentations.
• Maintains confidentiality of sensitive information.
• Acts as liaison between executives and stakeholders.
• Supports project management and tracks deadlines.
• Coordinates logistics for events and engagements.
• Facilitates clear and timely communication.
• Enhances executive productivity through effective support.

Qualifications

• 5+ years of experience supporting senior executives
• Proficient in calendar management and travel coordination
• Strong skills in preparing reports and confidential correspondence
• Excellent organizational and multitasking abilities
• Experience managing complex schedules and stakeholder interactions