Executive Assistant / Lead Generation Virtual Assistant

Employment

Part-Time

10 Hours per Week (minimum)

Potential to increase.

Business address:
United States

Role Summary

We are seeking a proactive Executive Assistant & Lead
Generation Virtual Assistant to support a communication coach, keynote speaker,
and leadership consultant.

This role combines executive assistance, CRM management,
business development support, and outbound prospecting.

The ideal candidate is highly organized, an excellent
communicator, proactive, and comfortable researching and initiating outreach to
generate speaking engagements, coaching opportunities, and corporate
partnerships.

Responsibilities

Executive Support

• 
  Email
  management
• 
  Calendar
  management
• 
  Schedule
  coaching sessions
• 
  Schedule
  corporate meetings
• 
  Organize
  client information
• 
  Maintain
  Google Drive
• 
  Administrative
  support
• 
  General
  business support

Client Management

• 
  Organize
  client records
• 
  Follow
  up with prospective clients
• 
  Track
  inquiries
• 
  Maintain
  client database
• 
  Update
  CRM
• 
  Send
  follow-up emails
• 
  Coordinate
  meetings

Lead Generation

Research:

• 
  Companies
• 
  Organizations
• 
  Conferences
• 
  Associations
• 
  Universities
• 
  Nonprofits

Identify opportunities for:

• 
  Keynote
  speaking
• 
  Leadership
  training
• 
  Workshops
• 
  Corporate
  communication training

LinkedIn Outreach

• 
  Prospect
  ideal clients
• 
  Send
  connection requests
• 
  Personalized
  outreach
• 
  Follow-up
  messaging
• 
  Appointment
  booking
• 
  Relationship
  nurturing

CRM

Maintain CRM

Update contacts

Manage pipelines

Email campaigns

Contact segmentation

Research

Research:

• 
  Speaking
  calls
• 
  Conferences
• 
  RFP
  opportunities
• 
  Corporate
  training opportunities

Process Development

Help build systems from scratch

Improve workflows

Document SOPs

Required Skills

Excellent written English

Excellent grammar

Professional communication

Highly organized

Self-starter

Critical thinker

Attention to detail

Research skills

Relationship building

Lead generation

Appointment setting

CRM experience

Google Workspace

Canva

LinkedIn

Preferred Experience

HubSpot or similar CRM

Email marketing

Sales outreach

Business Development

Executive Assistance

Training Industry

Coaching Industry

Professional Services

Personality

Professional

Friendly

Proactive

Reliable

Independent

Positive attitude

Confident communicator

Software

Google Workspace

LinkedIn

Canva

CRM (Sandbox or similar)

WhatsApp

Email

Working Style

Flexible working hours

Must overlap occasionally with US Eastern Time

Weekly meetings

Communicate through:

• 
  Email
• 
  WhatsApp

Success Metrics

Consistent outreach

Booked speaking opportunities

Booked coaching consultations

Updated CRM

Well-managed calendar

Improved client follow-up

Important Client Preferences

âœ
Excellent English communication

âœ
Strong writing skills

âœ
Canva proficiency

âœ
Familiar with LinkedIn

âœ
Comfortable learning Sandbox
CRM

âœ
Flexible work schedule

âœ
Available for meetings during
US Eastern Time

âœ
Comfortable building systems
from scratch

âœ
Doesn't want complicated
project management software

Prefers:

• 
  Email
• 
  WhatsApp
• 
  Google
  Drive