Job Description

About Assistantly

Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real.

Our evergreen Executive Assistants join our talent bench and are matched with founders, executives, and leadership teams who need strong operators. You’ll have ongoing coaching, clear standards, and a Success Manager to support your growth.

This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement.

About the Role

We are seeking a highly proactive, detail-oriented Executive Assistant to support operations across legal, startup, and real estate functions. This role will focus on executive support, cross-functional coordination, task and workflow management, and operational follow-through across multiple business entities.

You will act as a true right hand—owning inbox and calendar management, driving accountability on tasks, coordinating vendors and stakeholders, and supporting real estate and startup operations.

If you excel at anticipating needs, thinking critically, and taking initiative with minimal direction while operating in a fast-paced, multi-priority environment, this role is perfect for you.

Requirements

• Manage and triage executive inbox, ensuring timely responses, prioritization, and follow-ups across legal, startup, and real estate matters.
• Coordinate with property managers and vendors across multiple properties, including estimates, timelines, and follow-ups
• Review and consolidate property financial reports (P&Ls), extracting insights and highlighting key trends.
• Organize and manage financial, tax, and escrow documentation for accuracy and accessibility
• Draft and track contracts, invoices, and payment follow-ups to ensure smooth operations

• Coordinate and track tasks from internal systems, proactively driving completion and accountability across stakeholders.
• Oversee calendar management, scheduling meetings, demos, and cross-functional coordination.
• Support startup operations by managing demos, contracts, payments, and CRM updates.
• Leverage AI tools to summarize data, analyze performance, and streamline workflows.
• Improve and implement systems, workflows, and processes to enhance operational efficiency.

Qualifications:

• 3+ years of experience as an Executive Assistant, Personal Assistant, or Operations Assistant (must-have)
• Familiarity with real estate coordination, property management workflows, or financial reporting (must-have)
• Experience handling contracts, payments, and CRM updates (must-have)
• Spanish proficiency for vendor and client communication
• Strong written and verbal English communication skills
• Proven ability to work independently, take initiative, and operate with minimal supervision
• Experience supporting startups, founders, or multi-entity businesses
• Strong organizational, analytical, and problem-solving skills

Tools You'll Use:

• Password Management: LastPass or 1Password (must-have)
• Communication & Scheduling: Google Workspace, Calendar tools (must-have)
• CRM Systems: Startup CRM platforms (nice to have)
• AI Tools: Claude or similar AI tools for summarization and analysis (nice-to-have)

Benefits

• Competitive salary
• Paid US holidays
• Paid wellness days
• Health & wellness allowance
• Monthly profit sharing
• AI, Operations, and Leadership upskilling
• Dedicated Success Manager and long-term placement support