Who we are looking for

Asia Pacific Administration Team

You will collaborate closely with leaders and colleagues across the region, using sound judgement, anticipating needs, and managing competing priorities to deliver high-quality outcomes under tight timeframes.

What you will be responsible for

• Manage complex, frequently changing calendars for multiple senior executives, using sound judgement to prioritise meetings and protect executive time

• Handle sensitive matters with discretion and strong judgement, collaborating across business lines and geographies

• Prepare, coordinate, and distribute meeting materials independently and efficiently (daily, weekly, and monthly cadence)

• Coordinate internal and external meetings, interviews, and video conferences, including room bookings and support for virtual meeting tools (Teams, Zoom, videoconferencing, etc.)

• Plan and book cost-effective domestic and international travel itineraries

• Prepare, submit, and reconcile expense reports using relevant systems

• Use delegated manager tools and online systems (where permissions allow)

• Support managers with new-hire onboarding logistics (workspace, technology, access, etc.)

• Coordinate offsite meetings, leadership events, and team activities

• Partner with Executive Assistants across the organization to ensure seamless coverage and consistent ways of working

Education & Preferred Qualifications

• Associate degree from an accredited institution, or equivalent practical experience

• 6+ years’ experience as an Executive Assistant or in a senior administrative role within a corporate environment

• Advanced proficiency across the Microsoft 365 suite, including Outlook, Word, Excel, and PowerPoint, with a strong focus on speed, accuracy, and quality, as well as effective use of tools such as Planner, Loop, and other collaboration solutions to streamline ways of working.

Skills & Attributes

• Proactive self‑starter with strong initiative, integrity, and the ability to work independently

• Highly organised with excellent follow‑up skills and the ability to manage multiple priorities simultaneously

• Strong written and verbal communication skills, with high attention to detail and accuracy

• Professional, thoughtful, forward‑thinking, and able to apply sound judgment in complex situations

• Comfortable working under pressure and within tight deadlines

• Trusted to handle confidential and sensitive information with discretion

• Adaptable and responsive to changing priorities and responsibilities

• Comfortable using AI-enabled productivity tools (e.g. Copilot) and advanced Outlook/Teams features to streamline work and improve efficiency

• Positive, collaborative team player with strong interpersonal skills