A combination of education and experience may be considered.

Education:

• Possession of anAssociate'sdegree from an accredited college or university or the equivalent combination of education and experience.

Experience:

• Three (3) years of clerical, secretarial, and/or administrative support in an office setting with increasing responsibilities.

• One (1) year of experience working with budgets, performing account reconciliation, and/or creating financial reports.

• One (1) year of experienceutilizingspreadsheets to organize, manipulate, and analyze data.

• One (1) year of work experience usingweb-basedproductivity and collaboration applications such as Microsoft Office.

PREFERRED QUALIFICATIONS

The ideal candidate for this role will alsopossessa combination of theadditionalqualifications below. If youdon’tmeet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

Education:

• Bachelor's Degree from an accredited college or university.

Experience:

• Experience with financial tracking systems and school-based budgeting procedures.

• Experience working in a PreK–12 public school setting.

ESSENTIAL POSITION RESPONSIBILITIES

Thebelow listis a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

• Provides administrative, secretarial, and clericalsupportto the Chief Operating Officer.

• Schedules meetings andmaintainsthe calendar for the Chief Operating Officer.

• Organizes, coordinates, and performs administrative level secretarial/clericalfunctions;including those of a confidential nature.

• Prepares and edits correspondence, entailing a wide knowledge of the Department's programs, procedures,functionsand policies.

• Prepares agendas for meetings and sends notices of meetings; takes minutes as necessary.

• Prepares the data and reports for Board of Education meetings.

• Maintainsfinancial records related to the Division of Operations.

• Prepares and processes payments, purchase orders, direct payments, and other financial requests for the division.

• Maintainsfinancial records related to operating,capital, andgrant funds for the Division of Operations.

• Interprets administrative decisions and policies within the assigned scope of duties and responsibilities.

• Provides excellent customer service to internal and external stakeholders.

• Works collaboratively with staff in the Division of Operations to support division initiatives and projects.

• Assistsin the preparation of local and state budgets and grants.

• Utilizes technology to create andmaintainelectronic databases, reports, spreadsheets,logs,and otherinformationrelated to the functions of the department.

• Organize andmaintainfilesto support office functions.

• Orders,distributes,and keepsinventoryof supplies and materials.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilitiesrequiredfor success in this position, not an exhaustive or comprehensive list.

Knowledge

• Office Administration: Thorough knowledge of modern office practices, procedures, and executive-level administrative support functions.

• Financial & Budgetary Principles:Understandingbasic accounting, financial record-keeping, and the preparation of operating, capital, and grant budgets.

• Organizational Policies: Knowledge of the department’s programs, functions, procedures, and policies, as well as an understanding of Board of Education protocols.

• Business English: Comprehensive knowledge of business English, grammar, spelling, and professional correspondence standards.

• Records Management: Knowledge of effective physical and electronic filing systems, data organization, and inventory management.

Skills

• Technology & Software Proficiency: Advanced skill inutilizingmodern office technology, including word processing, spreadsheets, electronic databases, and calendar management software.

• Written & Verbal Communication: Excellent communication skills to effectively draft, edit, and proofread correspondence, prepare agendas, and takeaccuratemeeting minutes.

• Financial Processing: Skill in processing payments, purchase orders, direct payments, andmaintainingaccuratefinancial logs.

• Customer Service: Strong interpersonal and customer service skills when interacting with internal staff, external stakeholders, and the public.

• Time Management: Exceptional organizational and scheduling skills tomaintainthe Chief Operating Officer’s complex calendar and coordinate meetings.

Abilities

• Maintain Confidentiality: Ability to handle sensitive information with the utmost discretion and professionalism.

• Analytical Interpretation: Ability to accurately interpret, explain, and apply administrative decisions and departmental policies within the scope of assigned duties.

• Data & Report Compilation: Ability to gather, synthesize, and format data to prepare comprehensive reports for executive leadership and the Board of Education.

• Collaboration: Ability to work cooperatively and effectively with Division of Operations staff to support and advance division-wide initiatives and projects.

• Multitasking & Prioritization: Ability to independently manage multiple tasks, prioritize workflows, and meet deadlines in a fast-paced environment.

ADDITIONALREQUIREMENTS 

Working Hours

• The duty day for this position is 8hours including aone-hourduty-free lunch.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not beconsideredResumes will not be accepted in lieu of a completed application.

SupplementalApplication Questions

This position requiresapplicants to provide responses to the below supplemental application questionstodeterminewhether you meet the minimum and preferred qualificationsPlease upload your responses in a separate file to thesupplemental application questionssection of the application.

1. Please describe your professional experience in administrative support.In your response, clearly detail the specific administrative tasks youhandle, your level of autonomy in managing them, and highlight the exact job titles of the person(s), leadership team, or department(s) you supported.Cite the employers and years where you gained this experience. If you do not have this experience, please type NA.

2. Detail your practical experience managing, tracking, or reconciling operational budgets and financial accounts. In your explanation,identifythe specific financial tracking systems or enterprise software (such as Workday, Oracle, orother applications) you haveutilized, and walk us through your typical process for verifying account accuracy, resolving discrepancies, and preparing financial reports for leadership.

3. Describe a complex dataset you have managed ina previousrole (such as a school budget, inventory log, or employee directory). Detail how youutilizedspreadsheet software (Excel or Google Sheets) to organize and analyze this data.

In your response, please explain

• Which specific formulas or tools youuse(e.g., standard formulas, lookup functions like XLOOKUP/VLOOKUP, Pivot Tables, or Data Validation/conditional formatting) andyour level ofproficiency

SELECTIONCRITERIA