Job Description

Mid-Atlantic Permanente Medical Group (MAPMG) invites applications for a Executive Assistant II to join our Executive Leadership department. This position is a FULL-TIME opportunity based out of our regional office located in Washington, D.C with a hybrid work model

Mid-Atlantic Permanente Medical Group is comprised of more than 1,700 Permanente physicians and nearly 300 staff professionals who come together to make a positive impact on the health and lives of more than 800,000 members in Virginia, Maryland, and the District of Columbia.

Reporting to the Senior Executive Assistant / Administrative Manager, the Executive Assistant II serves as a trusted partner to senior MAPMG leaders, enabling operational excellence through proactive support, sound judgment, and exceptional attention to detail. This role requires a high degree of professionalism, discretion, and the ability to manage complex, competing priorities in a fast-paced executive environment. The successful candidate will anticipate leadership needs, facilitate seamless workflows, and represent executive offices with poise and credibility.

Key Responsibilities

In this role, you will:

• Provide comprehensive executive-level administrative support to senior MAPMG leaders, handling sensitive and confidential matters with discretion
• Manage and optimize complex executive calendars, ensuring alignment with strategic priorities, deadlines, and commitments
• Prepare and draft correspondence, presentations, and briefing materials using advanced Microsoft Office applications
• Coordinate logistics for executive meetings, leadership events, and organizational forums, ensuring all materials and resources are prepared in advance
• Serve as a primary point of contact for executive offices, exercising judgment to triage inquiries, schedule engagements, and facilitate communication
• Arrange executive travel, accommodations, expense reports, and timesheets with accuracy and efficiency
• Collaborate with fellow executive support professionals to ensure continuity, best practices, and seamless coverage
• Engage with physicians, staff, and Kaiser Permanente members in a professional manner, applying strong customer service principles when addressing inquiries or concerns

Required Qualifications

• Bachelor’s degree preferred
• Minimum of three (3) years of progressive administrative or executive support experience, preferably supporting senior leaders
• Demonstrated ability to manage multiple priorities and projects simultaneously
• Strong written and verbal communication skills
• Exceptional professionalism, judgment, discretion, and integrity
• Advanced proficiency in Microsoft Office applications
• Candidates must reside in or be willing to relocate to the Washington, D.C. metropolitan area
• Must be able to commute to Washington, D.C, a minimum of two days per week. Occasional travel to local medical centers may be required, depending on leadership needs.
• Must provide documentation of the Covid vaccine 2-dose series (or J&J 1-dose) prior to October 1, 2023, or documentation for 1-dose of the most current Covid vaccine (Pfizer or Moderna) as a condition of employment

• Must provide documentation for the influenza vaccine as a condition of employment

Competitive Benefits

• Competitive compensation package
• 100% employer-funded medical and dental insurance premiums for employees and families effective on the first day of employment
• Generous paid time off, including vacation, holidays, and sick leave, plus maternity and parental leave
• Pension plan, and 401(k) retirement plan with employer contributions
• Life insurance, short-term disability, and long-term disability coverage
• Education reimbursement

The starting annual salary for this position ranges from $70,551.25 to $80,000. depending on circumstances including an applicant’s skills and qualifications, certain degrees and certifications, prior job experience, training, market data, and other relevant factors. In addition to the salary range above, MAPMG offers rich benefits that add substantial value to the total compensation package.

MAPMG continuously works to identify and mitigate healthcare inequities, and that starts with providing an inclusive, supportive environment for our physicians and staff. We encourage applicants of any race, color, religion, sex, sexual orientation, gender identity, or national origin who value diversity and will commit to practicing culturally competent healthcare.

External hires must pass a background check and drug screening.