Job Description

About the Company
We are a rapidly expanding global dessert brand with:● 360+ locations across the United States● 10 locations in the UK● 10 locations in Canada● Ongoing international expansion
Our executive team is scaling, and we are seeking a highly organized and experiencedExecutive Assistant to provide dedicated support to our Head of Legal, with additionalexpense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,corporate environment.
The Executive Assistant will provide full-time administrative support to the Head of Legal, withadditional shared expense management responsibilities across the executive team.
This role is primarily focused on:● Calendar management● Expense reporting● Travel coordination● Executive-level administrative supportThe ideal candidate is structured, proactive, and comfortable working within establishedcorporate systems and processes.
Key ResponsibilitiesExecutive Calendar Management● Manage and maintain a complex executive calendar● Schedule, reschedule, and coordinate internal and external meetings● Prioritize requests and protect executive time● Coordinate with stakeholders to ensure efficient scheduling● Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration● Manage monthly expense reporting using SAP Concur● Collect, organize, and upload receipts● Submit expense reports accurately and on time● Provide expense support for up to three executives
Travel Coordination● Book and coordinate executive travel (primarily train travel)● Manage itineraries and scheduling changes● Ensure smooth travel logistics and documentation
Executive & Administrative Support● Provide administrative support for the Head of Legal● Assist with meeting preparation and documentation● Support deck creation and presentation formatting (PowerPoint)● Assist with general Microsoft Office-based tasks● Maintain organized documentation and digital files
Must-Have Qualifications
● 3–5+ years experience as an Executive Assistant supporting senior leadership● Strong experience in calendar management for executives● Experience handling executive expense reporting● Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)● Strong written and verbal English communication skills● Ability to work full-time in Eastern Time (US)● High level of discretion and professionalism● Strong organizational and prioritization skills
Nice-to-Have Qualifications● Experience using SAP Concur● Experience supporting Legal or Corporate Executives● Strong PowerPoint deck creation skills● Canva proficiency● Experience in fast-growing or multi-location companies● Exposure to global operations
Working Hours● Full-Time (40 hours/week)● Must work Eastern Time (US business hours)● Fully Remote Why Join Assist World?
100% REMOTE$50 birthday bonus$200 testimonial bonus$500 entry monthly raffleNO TRACKER. NO PROBLEM