Full-time,Fixed Termposition -12 month secondment
Salary HEW6+ 17% Superannuation and Flexible Working Arrangements
Based at theMelbourne CBDcampus,and hybrid ways of working
About the Role
The Executive Assistantto theGeneral Counselis a service-focused, first point of contact for people in thelegalteam and people who engage with the team. With a friendly, positive attitude and a willingness to get things done, the Executive Assistantwillhavea high levelof technological literacy and supportthe team in a wide range of administrative functionsCatering to the need ofa contemporary,dynamic team, the Executive Assistantwilluse their superior communication and interpersonal skills toassistthe team to deliver high quality service and advice to stakeholders within RMIT ina timelyand customer focused manner.
You willbe responsible forapplyingyourgeneral knowledge to fulfill administration and coordination duties for keypersonnel andbeable to complete work assignments guided by policy, precedent, professionalstandardsor managerialexpertise
Other Duties Include:
Supportingthe review and redesign of the legal operating model, including workload allocation and project management activity and support from time to time.
Managingthe General Counsel diaryand administrative tasks.
Supportingthe team(both Legal and CCI)in relation to administrative tasks.
Providinga service-focused,professionalpoint of contact for internal stakeholders and external parties dealing with the team
Managingenquiries from RMIT stakeholders, providing basic responses, and directing enquiries to the relevant staff member (including monitoring and redirecting requests from the Legal inbox).
Implementing,administeringandmaintainingthe electronic document and matter management system for the team andprovidingassistanceand training to system users as required (M365,SharepointWorkdayandXakia)
Assistingthe General Counsel to implement andmaintainefficient and effective work practices within the team, including theassistancewith contract execution processesas necessary.
Supportingthe creation and maintenance of content for the team intranet pages, SharePointsitesand administration of updates to templates and other documents as requested.
Assistingwith document formatting or manipulation (eg, extraction, rearrangement, consolidation) as required by the team.
Assistingteam members to book and arrange meetings/events, catering,traveland attendance at events asrequired,in accordance withRMIT policies.
Processingand managingpurchase orders and invoices for services received by team membersin accordance withRMIT policies and using RMIT systems (including Workday).
Supportingthe onboarding of members of the team, including contract workers and consultants.
About You
To be successful in this position,you’llhave
Demonstrated experience working in a customer-focused team environment with a proven ability towork collaboratively with multiple stakeholders from a range of experience levels.
Proven experience working as an Executive Assistantsupporting a team and/or Senior Leaderswith great attention to detail
Demonstrated substantial experience working in administration and in an office environment with a proven ability to develop efficient systems and processes using contemporary technological tools.
High levelof computer literacy and ability to administer andmaintainelectronic systems and workflows (including experience with Office 365, includingSharepoint,Workday,Wordand Excel) and the ability to adapt to changing technological needs and environments.
Excellent oral, written,interpersonaland time management skills.
Demonstrated ability to work autonomously as well as within a fast-moving team environment.
Proven ability tooperatewitha high levelof confidentialityand discretion.
Positive, friendly, can-do attitude.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About theGroup
The role sits within the Legal and Central Complaints & Investigation team (team) group in the Operations Portfolio. Legalis responsible forthe full range of legal services to all areas of the University, providing strategic legal advisory and support services to the University and its controlled entities. Central Complaints & Investigations (CCI) is an independent integrity unit responsible for managing complaints and investigations lodged by members of the public, and serious misconduct matters involving staff, whistleblower disclosures, fraud, conflict of interest and privacy.
To Apply
Pleasesubmityour CVand covering letteraddressing the Key Selection Criteriaforthis position by clicking on the ‘Apply’ link at the top of this page.
For further information about this position, please see the Position Description hyperlinked below or contactBianca Jenkinsvia email biancajenkins@gmail.com
Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements
#LI-Hybrid
22 June 2026 11.59 pm
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.
