Job Description

The opportunity 
  
We are looking for a  dynamic person to  join our  Executive Assistant Group (EAG). EAG  is our  team of self-motivated EAs who support our Partners and  are a key  part of our  Core Business Services team. We keep our organization running strong by  working  to deliver  exceptional service, supporting  EY’s growth and profitability, in line with its vision of building a better working world.    

Our EAs are  driven administrative professionals  who enjoy  teaming  with colleagues while striving to understand and anticipate needs to exceed expectations.  On  any given day, your key responsibilities may include:   

Business support 

Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process   

Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools  

Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool;  and independently manage multiple calendars

Teaming 

Participate in  meetings and learning events;  engage in  team  initiatives  and projects; and  provide short-term backup support for your colleagues  

Skills and attributes for success

• You are fluent in French language (C1 level) and English language
• You are very proactive and open-minded
• You can work as individual contributor and within a team
• Outstanding time management and organizational skills  in a demanding fast-paced environment  
• Strategic thinking skills combined with the ability  to problem solve  and  anticipate  the executive’s  needs  and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through  
• Committed  to contributing to a  strong  team  culture to ensure success  
• Develop and maintain relationships to efficiently leverage expertise  

• Sound judgement regarding confidential and sensitive matters  
• Be an ambassador for new technology and processes, and eager to engage in continuous learning and development

To qualify for the role, you must have

• Post-secondary education and/or relevant  experience   
• Proficiency  in  Microsoft Office (Outlook,  Word,  Excel  and PowerPoint)  with  proven ability  to learn  customized  software/tools   
• Excellent customer service and proven team player with strong written and oral communications skills

What we look for

We are interested in hiring a French/English-speaking candidate, team player with strong communication and organization skills as well as proactive attitude, with high level of energy, enthusiasm, flexibility and assertiveness. You should be able to independently complete your regular responsibilities according to deadlines, communicate with other teams in order to resolve daily challenges and show professionalism while day-to-day contact with EY clients and partners.

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.