Job Description

Monsignor Slade Catholic School, a PreK2–8th grade Catholic school in Glen Burnie, MD, is seeking a full‑time Executive Assistant to the Principal for the 2026–2027 school year. This is a 12‑month, exempt, benefit‑eligible position that requires punctual, daily attendance at the school. During the school year, the contracted hours are Monday–Friday, 7:15 a.m. to 3:15 p.m During the summer months, the position requires a minimum of 20 in‑office hours per week, established by the Principal.

Who We Are Monsignor Slade Catholic School is a vibrant and inclusive school community. We are a faith‑filled community centered around the mission of the Catholic Church and the formation of the whole child. Our student body of approximately 600 students reflects a diverse population of learners from a wide variety of backgrounds, experiences, and academic and social‑emotional needs. Our faculty and staff of approximately 70 individuals are selfless professionals who consistently place the needs of students at the forefront of their work. Through collaboration and compassion, we strive to create a safe, supportive, and welcoming environment where all students feel seen, heard, valued, and challenged to become the best versions of themselves.

Who You Are You are a highly organized and dependable professional who thrives behind the scenes, ensuring that details are managed with precision and accuracy. You understand the importance of discretion and can be trusted to handle sensitive information. You are punctual, proactive, and take pride in creating order and efficiency in a busy environment. You maintain a positive attitude, a respectful demeanor, and a willingness to collaborate. You are adaptable and committed to supporting the mission of the Catholic Church and our school while building and maintaining professional relationships.

Essential Functions

Administrative Support & Executive Assistance (40%)

• Maintain the Principal’s calendar, schedule appointments, and coordinate meetings.

• Assist the Principal and Administrative Team with projects, tasks, and operational needs.

• Attend meetings with the Principal and, when necessary, represent the Principal at meetings.

• Record, organize, and distribute detailed meeting minutes and follow‑up items.

• Assist with the preparation and review of documents requiring the Principal’s signature.

• Place orders, coordinate purchases, and perform special projects and other duties as assigned.

Human Resources & Personnel Management (25%)

• Coordinate onboarding paperwork for newly hired employees and maintain personnel files.

• Assist with the preparation of employment contracts in collaboration with the Principal and CFO.

• Maintain accurate records of employee leave.

• Maintain records regarding employee certifications, licensure, and compliance requirements.

• Assist administration and office personnel in coordinating substitute coverage when necessary.

Calendar & School Operations (10%)

• Maintain and update the school’s master calendar.

• Coordinate calendar planning with school administration, parish staff, athletic programs, the band director, and the Home & School Association.

• Manage all facilities‑use requests and maintain facility‑usage schedules in collaboration with the facilities director.

• Coordinate with affiliated parishes and churches to schedule priests and celebrants for monthly school Masses and special liturgies.

Compliance & Archdiocesan Relations (15%)

• Review, organize, and monitor communications from the Archdiocese of Baltimore.

• Vet information and communicate important deadlines and updates to the Principal.

• Assist with the completion and submission of required reports, surveys, assurances, and compliance documents for the Archdiocese of Baltimore, the Maryland State Department of Education (MSDE), the National Catholic Educational Association (NCEA), and other applicable agencies and organizations.

Communications & Documentation (10%)

• Assist with the development, revision, and annual updating of the Parent/Student Handbook.
• Prepare and distribute daily faculty and staff communications, including daily events and schedules, staff absences, deadlines, reminders, and school‑wide announcements.
• Maintain organized administrative records and documentation.

Position Qualifications

• Minimum of three years of administrative or office management experience preferred.

• Experience in a school, parish, or nonprofit setting preferred.

• Proficiency with Microsoft Office, Google Workspace, and office technology.

• Ability to handle confidential and sensitive information with discretion.

• Strong organizational, project‑management, and time‑management skills.

• Ability to work independently while managing multiple priorities simultaneously.

• Valid driver’s license and reliable transportation.

Pay Range: $23.56 - $25.24, Hourly

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/