Job Description

• Manage and organise the Director's inbox, prioritising important emails and ensuring nothing is missed. • Monitor incoming emails and flag anything requiring the Director's attention. • Follow up on outstanding emails, requests and tasks. • Draft simple email responses where appropriate. • Keep the Director's calendar organised and up to date. • Schedule and coordinate meetings, appointments and commitments. • Identify potential scheduling clashes and help manage the Director's time effectively. • Set reminders and keep the Director informed about upcoming appointments and important commitments. • Assist with organising the Director's personal commitments where required. • Keep track of children's school activities, events, appointments and important dates. • Help coordinate arrangements around school pickups and children's activities when required. • Assist with general administration and keep tasks, information and follow-ups organised. • Follow up staff, suppliers and other outstanding matters. • Assist with basic client and supplier communication. • Coordinate bookings, appointments and inspections. • Assist with business travel, including travel and accommodation bookings. • Ensure the Director has the information and details he needs ahead of meetings, appointments and travel. • Assist with basic invoice administration using Xero and Workbench. • Review invoices in Xero, check invoice details and make sure the information is correct. • Check invoices against purchase orders where required and ensure the relevant details match. • Help keep invoice records organised and up to date.