At NorthBay Health, this Executive Assistant provides executive level administrative assistance in areas of need as requested, to assigned executives as well as the leaders for their respective areas. Responsible for calendaring, office support, and project support as requested. Displays excellent communication and diplomacy skills, ability to work very independently, handles multiple projects in different subject areas at one time, manages complex calendar events. High attention to detail and the maintains utmost confidentiality due to the nature of the business conducted within the company and the divisions.
PRIMARY JOB DUTIES
Provides administrative support to assigned area.
Maintains the calendar for the executives/leaders. Schedules appointments and makes complex meeting arrangements.
Assists with the preparation of meeting materials, ensuring supporting documents are in order, and taking minutes if requested.
Transcribes and prepares correspondence, spreadsheets and/or reports from written, verbal or dictated instructions.
Uses correct grammatical structure and spelling.
Compiles data as requested; prepares reports.
May support division Joint Commission or other agency agencies.
Responds to customer phone inquiries.
May coordinate department functions as assigned.
May maintain filing systems in an organized and accessible manner.
Ability to organize, maintain and track progress of requests.
Performs duties in compliance with regulatory and strategic interests.
Complies with organizational and departmental policies.
Models System values and norms.
Performs other duties as assigned.
Education:
College level coursework in English or business administration preferred.
Experience:
Five years advanced administrative or executive assistant experience required.
Project management experience preferred.
Experience in large healthcare organizations, knowledge of accreditation standards strongly preferred.
Skills:
Must demonstrate excellent written, verbal, and phone communication skills. Strong English grammar, editing, and punctuation skills required.
Advanced proficiency in word processing.
Database, spreadsheet, presentation applications experience.
Must demonstrate the highest discipline re: confidentiality.
Event planning skills required.
Must demonstrate high attention to detail and accuracy. Ability to effectively multi-task and manage multiple projects on short timelines in a busy office environment.
Requires a high level of comfort with taking initiative and being accountable for team work and service excellence.
Ability to deliver value-added customer service.
Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence.
Hours of Work: As business needs required, mostly scheduled Monday – Friday, most business hours between 8:00 am and 5:00 pm. Some nights and week-end.
Compensation $38 to $47 based on years of experience doing the duties of the role.
Interpersonal Skills and Values
Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.
Why NorthBay Health
NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.
We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.
We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.
NorthBay Health Benefits Options
NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.
Compensation Structure
NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.
Remote Work Disclosure
NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.
Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.
Notice to Recruitment Agencies
NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.
More Information
Visit NorthBay Health Careers for recruitment FAQs and additional information.
NorthBay Health is a locally based, nonprofit health care organization serving Solano County since 1960.
Our health system includes two hospitals: NorthBay Medical Center in Fairfield and NorthBay VacaValley Hospital in Vacaville; a 100-provider primary and specialty care medical group; the NorthBay Cancer Center; and a medical fitness center, Active Wellness Center at NorthBay Health.
NorthBay Healthcare is a member of the Mayo Clinic Care Network.
Our mission is to improve the wellbeing of our communities by providing conveniently accessible high-quality care.
The 132-bed NorthBay Medical Center is Solano County’s most comprehensive hospital. It includes a Level II Trauma Center, maternity services and a neonatal intensive care unit and has a "Baby Friendly" designation (www.babyfriendlyusa.org). It is the only civilian hospital in the county capable of performing open heart surgery. The hospital is an accredited Chest Pain Center with PCI, a Stroke Center, and a designated STEMI Receiving Center.
NorthBay VacaValley Hospital in Vacaville is a 50-bed facility built in 1987. The hospital offers 24-hour emergency care, intensive care, acute care, and sophisticated surgical and diagnostic services. The Vacaville campus hosts the Joint Replacement Program, NorthBay Wound Care and Outpatient surgery at the NorthBay Surgery Center.
In 2016, the NorthBay Wellness Center opened on the campus. It includes the NorthBay Cancer Center, the fitness center and Cardiac Rehabilitation.
There are three Center for Primary Care facilities, two in Fairfield and one in Vacaville, and numerous specialty care offices in both cities.
For complete details on our services, visit NorthBay.org.
