Job Description

• Manage diaries, appointments, meetings, and associated logistics
• Handle new client enquiries and record key details accurately
• Prepare meeting papers, itineraries, and background information
• Proactively manage emails and prioritise tasks for lawyers
• Manage and store correspondence and documents using the firm’s Document Management System (DMS)
• Track multiple ongoing projects and ensure timely follow-up on key actions
• Provide support during team absences and ensure workflow continuity
• Input and maintain data within the case management system
• Communicate professionally with clients and third parties via phone, email, and in person
• Prepare and maintain spreadsheets, reports, and letters of engagement
• Assist with billing, expenses, and invoice processing
• Support document preparation, case management, and the collation of trust bibles
• Arrange travel and accommodation bookings and manage related logistics
• Proofread and format documents to a high standard
• Provide administrative cover and contribute to wider team projects as required

• Knowledge and experience of working within a busy Personal and Family team
• Accurate and competent in document production including formatting and presentation
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines
• Excellent communication and interpersonal skills, confident dealing with stakeholders at all levels
• Strong IT literacy, proficient in Microsoft Word, Outlook, Excel, and PowerPoint
• Experience using Aderant, DMS, and BigHand systems (preferred but not essential)
• Highly accurate with excellent attention to detail
• Adaptable, proactive, and able to work independently or as part of a team

• Competitive salary and an extensive benefits package 

• For more information, contact Susan or apply via the link below.