Job Description

• Manage complex and changing diaries across multiple time zones, ensuring priorities are balanced and protected 
• Coordinate meetings and appointments, including agendas, briefing materials, logistics and follow-up actions 
• Monitor and manage executive inboxes, triaging requests and maintaining timely communication internally and externally 
• Act as the first point of contact for stakeholders on behalf of the executives, handling queries with professionalism and discretion 
• Arrange end-to-end travel, accommodation and itineraries, ensuring smooth execution around executive availability 
• Submit and track expenses and support basic finance admin 
• Provide occasional support for wider team activities such as events, offsites or key team meetings (virtual and in-person) 
• Assist with general administrative tasks that keep the team running smoothly and create space for executives to focus on strategic priorities

• 2+ years experience as an Executive Assistant or in a similar senior administrative/support role
• Experience supporting multiple executives simultaneously (preferred but not essential)
• Excellent organisational and time-management skills, with the ability to prioritise across conflicting demands
• Strong communication skills (written and verbal) and stakeholder management ability
• High level of discretion
• Proactive approach with strong problem-solving skills 
• Flexibility and adaptability in a fast-paced and evolving environment
• Competency with MS Office tools (Outlook, PowerPoint, Excel) and willingness to learn new systems

• Your Own World-class coach to help you grow personally and professionally.
• Coaching for Friends and family because coaching is a gift worth passing on. 
• Charity Days to support the causes close to your heart - because doing good feels good.
• Learning Budget to fuel your curiosity. If it helps you grow, we’re in.
• Weekly Wellbeing Hour just for you. No meetings. No emails. Just space to breathe, reflect, or reset.
• Regional benefits flex to fit your location and lifestyle.
• A welcoming place to do your best work. Comfortable, collaborative and inclusive… and dog-friendly too!