Johnson Controls

Executive Assistant & Events Coordinator

Johnson Controls  •  Singapore, SG (Onsite)  •  17 days ago
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Job Description

What you will do

  • Provide high-level administrative support to the APAC President, enabling efficient leadership across the region
  • Manage complex calendars and inboxes across multiple time zones; screen, prioritize, and draft responses
  • Coordinate regional and international travel, itineraries, visas, and related logistics; prepare detailed travel briefs; process travel expenses
  • Prepare meeting materials (agendas, decks, briefing notes), take or coordinate minutes, track actions, and ensure timely follow-up
  • Support communications and liaison with senior executives, partners, customers, and key stakeholders; draft correspondence and internal communications
  • Assist with governance, policy adherence, and simple financial oversight related to the APAC Office (expense tracking, basic budgeting)
  • Collaborate on cross-functional regional projects with Finance, HR, Legal, IT, Facilities, and regional leadership; conduct research and compile insights
  • Plan and coordinate leadership town halls, executive offsites, and regional events
  • Oversee APAC Office operations, vendor relationships, facilities coordination, and office supplies; provide backup support to other executives as needed

How you will do it

  • Maintain the highest level of discretion and confidentiality; exercise sound judgment in handling sensitive information
  • Be proactive, resourceful, and anticipatory; manage priorities effectively and deliver results under pressure
  • Demonstrate outstanding organizational skills, attention to detail, and the ability to manage multiple priorities across diverse stakeholders
  • Communicate clearly and professionally; act as a capable gatekeeper and trusted liaison with diplomacy
  • Build and maintain strong working relationships with internal teams and external partners; represent the APAC Office with professionalism
  • Leverage appropriate tools and platforms (e.g., Outlook/Exchange or Google Workspace, calendar and travel/expense systems, PowerPoint, Excel, Word, conferencing tools) and quickly learn new systems
  • Navigate multi-time-zone coordination and APAC cultural nuances; ensure alignment with corporate policies and governance
  • Exhibit adaptability and resilience, managing changing priorities and urgent requests with composure
  • Ensure data privacy and secure handling of confidential information; maintain compliant processes and records

What we look for

  • Bachelor's degree or equivalent experience
  • Minimum 8–12 years of progressive experience supporting senior executives, preferably at regional or global leadership level.
  • Demonstrated experience working in a matrixed, multinational environment across APAC.
  • Exceptional organizational, prioritization, and problem-solving skills.
  • Strong executive presence with the ability to interact confidently with senior leaders.
  • Excellent written and verbal communication skills in English and Mandarin
  • Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams).
  • Proven ability to manage ambiguity, work independently, and adapt quickly in a fast-paced environment with strong attention to detail.
  • High level of professionalism, resilience, and emotional intelligence. Polite and respectful.

Preferred qualifications

  • Experience supporting a President, EVP, or C-suite leader.
  • Exposure to large-scale regional operations or transformation initiatives.
  • Experience preparing executive-level presentations and leadership communications.
  • Comfortable working across cultures, time zones, and seniority levels.
  • Experience in event planning, vendor management, and basic budget oversight; project coordination or program support.
Johnson Controls

About Johnson Controls

At Johnson Controls, we transform the environments where people live, work, learn and play. As the global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet.

Building on a proud history of 140 years of innovation, we deliver the blueprint of the future for industries such as healthcare, schools, data centers, airports, stadiums, manufacturing and beyond through OpenBlue, our comprehensive digital offering.

Today, Johnson Controls offers the world`s largest portfolio of building technology and software as well as service solutions from some of the most trusted names in the industry.

Visit www.johnsoncontrols.com for more information.

Industry
Manufacturing & Production
Company Size
10,000+ employees
Headquarters
Cork, IE
Year Founded
Unknown
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