Job Description

EXECUTIVE ASSISTANT, ENGINEERING

Victoria, Tsawwassen or Richmond

The Opportunity

We are seeking a highly skilled and proactive Executive Assistant to support our Vice President, Engineering. This is more than a traditional administrative role. You’ll be a trusted partner, strategic coordinator, and key contributor operating at the heart of a dynamic, high-profile division. You are Highly proactive with dynamic anticipation of executive's needs. Your work also requires comprehensive experience and skill, and exceptional judgement and discretion.

This is an exciting opportunity for an experienced executive support professional who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional administrative and operational support at the executive level.

The Role

Reporting directly to the Vice President, Engineering, you add value by key areas of oversight such as:

• Providing proactive, complex, diverse and confidential administrative support while anticipating needs, identifying issues and implementing appropriate solutions;
• Applying broad and comprehensive experience, skills and knowledge of organizational policies, practices and procedures to support executive operations and departmental objectives;
• Handling highly confidential and critical information with discretion, professionalism and sound judgment;
• Assisting with projects and sensitive information, including Board-level materials and executive documentation;
• Collecting, preparing and compiling information for executive discussions, meetings and presentations involving Executive staff, external stakeholders and department teams;
• Coordinating, creating, editing, reviewing and assembling correspondence, reports, presentations and other executive-level materials;
• Arranging department and group meetings, speaking engagements, conferences and large-scale functions while ensuring all necessary information, materials and support are in place;
• Acting as a proxy for the executive, as required, while maintaining effective communication with peers, senior leaders and external stakeholders;
• Making administrative decisions, managing correspondence, determining priorities and scheduling complex calendar appointments within established guidelines and practices;
• Performing complex administrative and project-related tasks requiring the consideration of multiple variables to determine appropriate courses of action;
• Coordinating and arranging travel logistics, itineraries and related accommodations;
• Managing budgets, invoicing, purchase orders and variance reporting;
• Retrieving, sorting, organizing and maintaining essential documents, records and files;
• Providing functional guidance and support to lower-level administrative employees, as required;
• Working independently under general guidance and supervision while exercising initiative, professionalism and attention to detail;

What you bring to the team

• A certificate or diploma in Business or Office Administration or a related discipline
• Proven progressive experience as an executive administrative professional
• Confident, professional presence with an assertive, engaging interpersonal style
• Excellent interpersonal skills
• Agile decision-making and judgement within a fact paced, dynamic environment, often working with tight deadlines
• Ability to manage and prioritize multiple projects simultaneously while demonstrating composure and confidence
• Superior communication skills, both written and verbal
• Well defined ability to work independently with accountability and discretion
• Strong ability to proactively address issues and resolve problems, making appropriate recommendations and proposing solution alternatives using sound judgement
• Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams, OneDrive) and SharePoint

Join us!

If this sounds like your next great career move, please submit your cover letter and resume by June 07, 2026.

Additional information

The target salary range: $66,500 - $83,100 per annum. The starting salary is determined based on the successful candidate’s knowledge, experience and internal equity.

"We connect communities and customers to people and places important in their lives”

At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.

We appreciate the interest of all applicants; however only those selected for an interview will be contacted.