Job Description

We are seeking a highly organized, proactive, and upbeat Executive Assistant to support senior leadership. The ideal candidate has experience working directly with C-suite executives, thrives in a fast-paced environment, and demonstrates exceptional organizational and communication skills. Dermatology or healthcare experience is strongly preferred. This role requires someone who is detail-oriented, resourceful, and capable of anticipating needs while maintaining professionalism and discretion.

Requirements

Key Responsibilities:

• Provide direct administrative and operational support to C-suite executives.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Handle email management, correspondence, and follow-ups on behalf of executives.
• Prepare reports, presentations, and documentation for internal and external meetings.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Assist with project management and ensure timely completion of tasks and initiatives.
• Maintain organized records, files, and documentation.
• Liaise with internal teams, external partners, and clients in a professional manner.
• Support operational tasks related to dermatology or healthcare practice workflows when needed.
• Anticipate executive needs and proactively resolve issues before they arise.

Qualifications:

• Minimum 2 years of experience supporting C-suite executives as an Executive Assistant or in a similar role.
• Dermatology or healthcare industry experience preferred.
• Excellent organizational, time management, and multitasking abilities
• Strong written and verbal communication skills.
• Highly proactive, resourceful, and detail-oriented
• Professional, positive attitude with an upbeat personality
• Ability to handle confidential information with discretion.
• Proficient with productivity tools such as Google Workspace, Microsoft Office, and project management platforms

Preferred Skills:

• Experience working in a medical or dermatology practice
• Familiarity with medical scheduling systems or EMR/EHR platforms
• Strong problem-solving and critical-thinking abilities.

Work Style:

• Self-starter who takes initiative and works independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Team-oriented with excellent interpersonal skills.