Job Description

A leading investment firm with a reputation for excellence and innovation seeks a highly detailed and organized Executive Assistant to support their legal/compliance team out of their Midtown Manhattan office.

**Qualified candidates will have 5-10 years of experience as an Administrative Assistant supporting a team in asset management or a top 100 law firm**

Key Responsibilities:

• Administrative Support: Provide high-level administrative support to the legal team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Document Management: Prepare, review, and manage legal documents and correspondence. Ensure all documents are organized and filed correctly, and assist with document retrieval as needed.
• Communication: Act as a liaison between the legal team and internal/external stakeholders. Handle phone calls, emails, and other communications with professionalism and discretion.
• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, preparing materials, and taking minutes. Ensure all necessary follow-up actions are completed.
• Research & Compliance: Assist with legal research and compliance tasks as needed. Stay informed about relevant legal updates and regulatory changes.
• Project Management: Support various projects and initiatives undertaken by the legal team. Track progress and ensure timely completion of tasks and deliverables.

Qualifications:

• Bachelor’s degree required
• 5-10 years of administrative experience in an asset manager or top 100 law firm
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal document management software.
• Ability to handle sensitive information with discretion.
• High attention to detail and accuracy.

What we offer:

• $80,000 - 110,000 base + paid overtime
• Discretionary bonus
• 100% of benefits paid for the individual and family
• Breakfast/lunch stipends, fitness center on site
• Collaborative and family oriented culture