This is a remote position.

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  Manage executive calendars, meeting schedules, and appointment coordination
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  Coordinate internal and external meetings across multiple stakeholders
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  Ensure scheduling conflicts are proactively identified and resolved
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  Maintain professionalism and responsiveness in all scheduling communications

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  Organize and manage executive inboxes
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  Monitor, sort, and prioritize incoming communications
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  Draft or assist with professional email responses as needed
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  Ensure timely communication follow-ups and coordination

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  Prepare, format, and organize proposals and business documents
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  Track proposal submissions and maintain organized records
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  Support SOP creation, workflow documentation, and process mapping
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  Assist with presentation formatting and documentation updates

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  Assist in documenting operational workflows and internal processes
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  Help improve organization and structure of business operations
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  Support administrative process standardization initiatives
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  Maintain accurate and updated process documentation

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  Maintain and update CRM pipeline records
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  Organize and manage client contact databases
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  Ensure client and project information remains accurate and updated
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  Support tracking and coordination of ongoing opportunities

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  Organize and maintain digital files within SharePoint and Microsoft 365
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  Ensure proper document version control and accessibility
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  Support structured file organization across projects and operations

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  Provide administrative support for ongoing projects and operational initiatives
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  Coordinate with external vendors and partners when needed
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  Support research tasks and presentation preparation

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  Assist with QuickBooks invoicing creation and tracking as needed
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  Support administrative tracking of invoices and related records

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  Microsoft 365 (Microsoft Teams, MS Planner, Microsoft Calendar/Booking tools, Microsoft Office Suite (Word, Excel, PowerPoint)
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  Canva
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  SharePoint
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  HubSpot or other CRM systems
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  QuickBooks (preferred but not required)
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  Familiarity with AI tools such as ChatGPT or Microsoft Copilot is a plus

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  3-5 years of experience with executive or virtual administrative support for US clients
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  Bachelor’s Degree relevant to the role
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  Positive, proactive, and solution oriented “Can Do” mindset
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  Strong Microsoft 365 proficiency
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  Experience managing calendars, emails, and scheduling
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  Experience with document formatting and presentation support
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  Experience organizing digital files and documentation
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  Strong communication and coordination skills
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  Experience with CRM updates and database management
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  Proficiency in PowerPoint, Word, and Excel