This is a remote position.

About Teams Squared

We’re seeking an experienced
Executive Assistant
to support a high-performing executive team in the construction industry. You will play a critical role in ensuring the leadership team runs efficiently, managing everything from scheduling and project tracking to vendor coordination and client-facing communication. This position is ideal for someone who thrives in a fast-paced, dynamic industry and has prior experience supporting C-level executives or leadership teams—ideally in construction, real estate development, or a related field.

Key Responsibilities:

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  Calendar management, meeting coordination, and travel planning for company executives

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  Prepare presentations, reports, and meeting minutes

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  Track action items and ensure deadlines are met

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  Coordinate with internal departments and external stakeholders (including vendors, subcontractors, and clients)

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  Assist in project documentation and compliance paperwork

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  Manage inboxes and draft correspondence

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  Conduct basic research and compile summaries for decision-making

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  Support HR, finance, and ops with administrative tasks as needed

Requirements

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  Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role
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  Familiarity with the construction industry or working with contractors, subcontractors, or project managers
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  Strong understanding of Australian business etiquette and communication styles
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  Comfortable working with teams across time zones, particularly AEST
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  Experience managing multiple stakeholders and fast-moving schedules
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  Tech-savvy, with a working knowledge of platforms like Google Workspace, Microsoft Office, Slack, Zoom, and project tools like Asana or Monday.com
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  Outstanding written and verbal communication skills
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  Highly organized with excellent time-management abilities
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  Ability to handle sensitive information with discretion
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  Proactive and resourceful, with strong problem-solving skills
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  Prior experience supporting construction executives or project teams
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  Knowledge of construction terminology and documentation (e.g., RFIs, POs, site reports)
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  Previous experience working remotely for Australian or international clients
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  Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required)

Benefits

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  Competitive hourly rate

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  Fully remote, flexible work schedule

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  Work with high-growth, international companies

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  Opportunity to work long-term with clients

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  Ongoing support from the Teams Squared management team

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  Access to a global talent community

At Teams Squared, we’re committed to building strong, diverse teams for some of the most exciting companies in the world. We match world-class talent with world-class companies—and make the process seamless for everyone involved.

If you're passionate, resourceful, and love enabling leaders to do their best work—this role is for you.