Job Description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

COMPANY INFORMATION

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team of more than 100,000 colleagues delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD. For more information, please visit www.thermofisher.com

The Executive Assistant will provide high-quality administrative, operational, and business coordination support to the China Commercial Vice President. This role requires strong ownership, excellent judgment, business sensitivity, and the ability to work effectively in a fast-paced, complex, and highly confidential environment.

The successful candidate will act as a trusted partner to the Commercial VP, helping manage priorities, drive meeting effectiveness, coordinate cross-functional communication, prepare business materials, and ensure smooth daily operations. In addition to traditional executive support, this role will also support commercial rhythm management, reporting, project follow-up, stakeholder coordination, and ad-hoc business initiatives across the China commercial organization.

Key Responsibilities

Executive Calendar & Daily Operation Support

• Manage the Commercial VP’s calendar, meeting schedule, business reviews, internal and external engagements, and travel arrangements.
• Prioritize meeting requests, resolve calendar conflicts, and ensure the executive is well prepared for key meetings and commitments.
• Handle travel logistics, expense claims, purchase requests, vendor coordination, and other administrative processes in a timely and compliant manner.

Communication & Stakeholder Coordination

• Act as a key liaison between the Commercial VP and internal teams, senior leaders, external partners, customers, and other stakeholders.
• Coordinate cross-functional communication across commercial, marketing, finance, supply chain, medical, legal, HR, and other teams as needed.
• Screen, prioritize, and respond to emails, calls, and requests on behalf of the executive when appropriate.

Meeting Management & Business Rhythm Support

• Coordinate leadership meetings, commercial reviews, business planning sessions, town halls, customer meetings, and external events.
• Prepare agendas, consolidate pre-read materials, take meeting minutes, summarize key decisions, and follow up on action items.
• Support regular business cadence, including monthly/quarterly business reviews, annual planning, forecast meetings, and leadership team meetings.

Business Analysis, Reporting & Presentation Support

• Prepare, edit, and polish correspondence, reports, presentations, briefing documents, and business updates.
• Collect, consolidate, and analyze business data to support decision-making and ad-hoc business requests.
• Ensure all documents and presentations are accurate, professional, and aligned with company standards; provide English/Chinese translation or adaptation when needed.

Project, Confidentiality & Compliance Support

• Provide coordination support for strategic commercial initiatives, cross-functional projects, internal events, leadership workshops, and customer-facing activities.
• Track project milestones, deliverables, risks, and action items, escalating issues when necessary.
• Handle sensitive business, organizational, personnel, and commercial information with discretion, ensuring compliance with company policies and professional standards.

Qualifications

Experience

• Bachelor’s degree in business administration, English, Management, or a related discipline preferred.
• Minimum 5–8 years of experience as an Executive Assistant, Senior Administrative Assistant, Business Assistant, or similar role, preferably supporting senior executives in multinational companies.
• Experience supporting commercial, sales, general management, or country leadership roles is highly preferred.
• Prior experience in healthcare, life sciences, medical device, pharmaceutical, FMCG, technology, or other fast-paced commercial organizations is a plus.

Skills & Capabilities

• Excellent organizational and time management skills, with the ability to manage multiple priorities under tight timelines.
• Strong written and verbal communication skills in both Chinese and English.
• Strong business sense, analytical capability, and reporting skills to support commercial priorities and ad-hoc business requests.
• Proficient in Microsoft Office, especially PowerPoint, Excel, Word, and Outlook; experience with Teams, SharePoint, Concur, SAP, CRM, or reporting tools is a plus.
• High attention to detail, strong problem-solving skills, and ability to work independently with minimal supervision.
• High level of discretion, maturity, confidentiality, and professional judgment.
• Strong interpersonal skills, ownership, flexibility, and ability to work effectively in a fast-paced, cross-functional environment.