Job Description

Location: Bengaluru,Karnataka,India

About us

Launched in 2017, WeWork India is one of India’s leading premium flexible workspace operators - GPTW certified (Nov 2024 – Nov 2025, Dec 2025 – Dec 2026). WeWork India has been the largest operator by total revenue for the past three fiscal years*. Since its inception, WeWork India has expanded across 8 cities in Chennai, New Delhi, Gurugram, Noida, Mumbai, Bengaluru, Pune, and Hyderabad, with 73 operational centres spanning 8.2 million square feet (as of December 2025). WeWork India has played a significant role in the growth of the flexible workspace sector and contributed to the evolution of its products and services, providing customised and curated solutions for various office space needs.

For more information, please visit our website

About the role

The Executive Assistant to the CEO's Office will provide comprehensive administrative, operational, and coordination support to the CEO and family, ensuring seamless efficiency across business and personal workflows. They will manage complex calendars, travel, documentation, communication, and stakeholder interactions with discretion and precision.

The role demands strong organizational and communication skills, proactive follow-through on tasks and commitments, and the ability to collaborate across teams and external partners. This position is ideal for someone who thrives in a fast-paced environment, maintains high confidentiality, and delivers consistently high-quality execution.

Roles and responsibilities

• Offer timely and accurate administrative support to the CEO and family members.
• Schedule, manage, and optimize the calendar and coordinate meetings.
• Ensure meetings have agendas, pre-reads, minutes, and supporting documents.
• Maintain MoMs and help in timely follow-ups with respective representatives as per discussions therein.
• Host guests/visitors and program manage meetings as per schedule.
• Document, track, follow up, and ensure completion of tasks or commitments for initiatives, projects and deliverables.
• Draft emails, communication, letters, personal correspondence, etc.
• Manage confidential documents, digital filing, reports, and keep all relevant information up to date in drives
• Research, prioritize, and follow up on incoming requests, issues, or concerns
• Collaborate with cross-functional teams, program leads, and Embassy group stakeholders
• Collaborate with the admin team and travel agencies to plan and execute the CEO and family members travel
• Support with executing monthly, weekly, and annual events - business events, meals with internal and external stakeholders, meetings, QBR, family functions, etc.
• Manage business travel, accommodation, and track all related expenses.
• Maintain paperwork documentation for the CEO's office tasks.
• Maintain personal paperwork and documentation for the CEO and family members.
• Ensuring all travel-related paperwork, e.g., passport, visa, permits are valid and in place for frequent destinations for the CEO and family members.
• Expense tracking, budgeting, and updation for the CEO's office on tools like Fast Collab, Aerchain, and SAP.
• Maintaining a tracker of regular fees and payments to be made on behalf of the CEO and family members, like - Various Club membership fees - YPO, Bay club, BLR club, KGA, etc., Children’s School fee, credit cards, etc.
• Tracking key business and personal stakeholders' key dates and events, and maintaining the same on a database with address, numbers, and birthdays
• Facilitate CEO and family member relationship management by organizing flowers, gifts, and planning celebrations
• Support with creative deliverables for the CEO Office tasks, like spreadsheets, invites, and presentations.

Experience and qualifications

• Bachelor's/Master's degree in Business or related field.
• 2-4 years of experience supporting C-level executives
• Experience in cross-stakeholder collaboration, partnership development, and travel management
• Excellent interpersonal skills and ability to collaborate with stakeholders.
• Excellent problem-solving and decision-making.
• Ability to adapt to competing demands and changing priorities.
• Ability to handle confidential information with discretion.
• Proficient with Microsoft Office, Google Suite, and travel tools.
• Clear, concise, and effective written and oral communication skills.
• Proven track record of consistency in achieving targets.
• Degree in hospitality or an associated field
• Prior experience in program, guest, travel, and stakeholder management
• Proven experience as an executive assistant or in a secretarial position

Equal Opportunity Employer

WeWork India is an Equal Opportunity and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for our employees and members. Employment decisions are made without regard to race, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or other characteristics protected by law.

We expect all employees to embody our values, and all aspects of employment, including the decisions to hire and promote, are based on merit, competence, performance, and business needs.

Our total rewards philosophy is aimed at providing compensation that is competitive, performance-linked, and helps us attract and retain the talent we need to drive our business forward and serve our members. As part of WeWork India, our commitment to you is that you’ll be surrounded by career opportunities in a culture that fosters collaboration, flexibility, and inclusion

Apply to this job