Job Description

#IND123

Job ID: 23363 – Executive Assistant (CEO Support)

Location: Tallahassee, FL 32308 – Onsite
Pay: 50k-65k(depending on experience)
Type: Contract-to-Hire
Schedule: Full-Time

We are seeking a highly professional and detail-oriented Executive Assistant to provide direct support to the Chief Executive Officer in a fast-paced healthcare environment. This role requires a polished, organized, and proactive individual who can effectively manage executive priorities while maintaining a high level of discretion and professionalism.

The ideal candidate has prior experience supporting senior leadership, preferably within a medical or healthcare setting, and is looking for a long-term opportunity with a stable and growing organization.

Key Responsibilities

• Provide direct administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements
• Coordinate and manage complex schedules, ensuring alignment with organizational priorities
• Prepare high-level correspondence, reports, presentations, and executive communications
• Serve as a professional liaison between the CEO, physicians, leadership team, and external stakeholders
• Assist in planning and coordinating meetings, presentations, and company-wide initiatives
• Support special projects, including tracking deadlines, organizing materials, and ensuring timely execution
• Maintain strict confidentiality of sensitive and executive-level information
• Prioritize competing demands in a fast-paced, deadline-driven environment

Qualifications

• 2+ years of Executive Assistant or high-level administrative experience (supporting senior leadership required)
• Prior experience in a healthcare or medical environment strongly preferred
• Proven ability to interact professionally with physicians, executives, and leadership teams
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and attention to detail
• Seeking a long-term opportunity with growth and stability
• Background Check & Drug Screening Required

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with calendar management and scheduling tools
• Comfortable preparing presentations and executive-level documentation