Your Responsibilities:

• Provide comprehensive executive support by managing calendars, coordinating meetings, prioritizing communications, and arranging travel plans.
• Facilitate client and internal coordination by organizing meetings, preparing materials, tracking action items, and ensuring timely follow-ups.
• Develop and maintain structured onboarding and training resources to support employee integration and operational consistency.
• Create professional business documents, presentations, reports, templates, and process documentation for both internal and external stakeholders.
• Conduct research and gather insights to support business initiatives, strategic planning, and decision-making.
• Oversee day-to-day office administration, including facilities management, office supplies, workspace readiness, and employee setup requirements.
• Support recruitment and people operations by coordinating interviews, managing hiring documentation, and assisting with new hire onboarding activities.
• Utilize AI-powered tools and emerging technologies to improve productivity, streamline workflows, and support operational efficiency.

What we're Looking For:

• Bachelor's degree holder with a strong academic background.
• At least two (2) years of experience in executive support, operations coordination, office administration, or a similar role.
• Experience supporting international executives, remote teams, or fast-paced organizations is an advantage.
• Strong written and verbal communication skills with a high level of professionalism in English.
• Exceptional organizational and time-management abilities, with the capacity to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office and Google Workspace applications, particularly PowerPoint, Word, Excel, and spreadsheets.
• Tech-savvy and adaptable, with the ability to quickly learn and navigate new systems and digital tools.
• Familiarity with AI platforms such as ChatGPT, Claude, or similar technologies is preferred; willingness to learn is equally valued.
• Willing to work on-site and align with U.S. business hours (9:00 PM – 6:00 AM Philippine Time).
• Demonstrates professionalism, discretion, sound judgment, and the ability to handle confidential information with integrity.
• This position requires full professional commitment and availability due to the demanding and highly collaborative nature of the work.