Job Description

We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.

This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.

Key Responsibilities

Inbox & Communication Management (CORE)

• Manage and triage incoming emails

• Respond, redirect, or decline requests on behalf of the executive

• Act as a gatekeeper — ensuring only high-priority items reach the executive

• Route requests to relevant team members

Calendar & Time Protection

• Manage and optimize executive calendar

• Decline or reschedule unnecessary meetings

• Ensure time is allocated effectively

Business Operations Support

• Assist in keeping internal workflows on track

• Support coordination across team members

• Ensure follow-ups and tasks are completed

Collaboration with EA Team

• Work under and alongside the current EA

• Learn systems and processes quickly (within ~2 weeks)

• Transition into independent support after onboarding

Requirements

• Strong experience in Executive Assistant or similar role

• Excellent judgment and decision-making ability

• Ability to confidently say “no” on behalf of executive

• Highly organized and detail-oriented

• Comfortable working in structured, fast-paced environments

• Experience with Google Workspace

• AI awareness or willingness to learn
  

Nice to Have

• Experience supporting high-level executives

• Experience in fast-growing or high-demand environments
  
  Location: Remote
  Type: Full-Time
  Working Hours: 10:00 AM – 7:00 PM Pacific Time
  Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)
  
  

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