Job Description

Executive Assistant/ Business Analyst – HHS Office of Finance (US – Washington, DC)

What to expect when you join Sikich

Team members at Sikich have a lot in common while also being part of a rich and varied group of contributors, creating a distinct and thriving culture. Chief among our commonalities is a desire for growth and a shared unity of purpose in our professional lives. We believe that through diverse perspectives, challenging the status quo and rewarding action, we accelerate innovation and drive growth – for our clients, for ourselves and for our communities.

The professional services landscape continues to evolve. For Sikich, this means we have an opportunity to further cement our leadership position in this industry and continue to grow our organization in increasingly exciting ways. This growth is meaningful for every team member at our company because larger companies simply see more interesting client opportunities and can attract impressively talented individuals like you. Through a dedicated focus on key business priorities and intentionally creating rewarding employee experience, Sikich has developed into a highly regarded provider of professional services and a sought-after employer of choice.

Do you want to work with other skilled and agile practitioners who thrive on challenge and growth? We believe everyone has untapped potential. That’s why we lead with vision and act fast, pairing deep expertise with practical solutions. Our teams cut through complexity and deliver real impact. It's our hope that you find more than just a job. At Sikich, you'll find optimism, clear insights and genuine warmth, without egos.

Are you ready to grow with us?

Position summary

Sikich is seeking a Business Analyst / Executive Assistant to support the U.S. Department of Health and Human Services (HHS), Office of the Assistant Secretary for Financial Resources (ASFR), Office of Finance (OF), Office of Financial Systems Policy and Oversight (OFSPO) under the HHS Project Management Support II task order. OFSPO provides oversight for HHS’s entire financial management systems environment and serves as system owner for UFMS, FBIS, and CFRS, and this role serves as the primary operational and administrative partner to OFSPO executive leadership. The position requires a hybrid skillset that combines high-level executive assistance, including calendar management, meeting preparation, correspondence, and document control, with business analysis capabilities such as tracking, reporting, process documentation, and continuous improvement. Day to day, the Business Analyst / Executive Assistant manages executive calendars and meeting readiness, serves as the central intake point for documents requiring executive review and signature, performs quality assurance on executive-facing communications, and coordinates the contractors, vendors, candidates, facilities, and visitors interacting with the executive office. The role also maintains the trackers, dashboards, and SOPs that give leadership visibility into outstanding actions and allow recurring processes to be performed consistently. By maintaining working knowledge of OFSPO’s portfolio, priorities, and stakeholders, and by applying OF/OFSPO’s established meeting support, deliverable review, and records standards, the role ensures executive time is protected, requests reach leadership fully developed, and substantive prioritization and decision-making remain with government executives. This is an early-career opportunity well suited to organized, detail-oriented professionals who want to build a foundation in federal financial management and executive operations.

******Must be willing to work onsite in Washington, DC at the HHS Hubert H. Humphrey Building 5 days a week.

What will you do in this role?

• Manage executive calendars, meeting requests, and scheduling for OFSPO leadership, reviewing calendars daily and looking ahead to deconflict double bookings, confirming priorities with the executive when commitments compete, and coordinating real-time changes throughout the workday.
• Prepare executives for upcoming meetings by reviewing commitments at least 24 hours in advance, securing agendas, read-aheads, and briefing materials, attaching them to calendar invitations, and coordinating conference rooms, audiovisual, and technology support with PSC.
• Assist with developing executive materials, including briefings, presentations, reports, agendas, talking points, correspondence, and decision-support summaries that synthesize complex program information into concise, decision-ready content.
• Attend executive-level and program meetings as requested to capture notes, decisions, action items, owners, and deadlines, delivering agendas one business day before and minutes one business day after each meeting in accordance with OF/OFSPO meeting support standards.
• Serve as the central intake and control point for documents requiring executive review, approval, or signature, including PDAS and DAS requests, resource management approvals, MOUs, and technical sign-offs, while maintaining a centralized signature tracker from receipt through completion.
• Review incoming documents and executive-facing communications for completeness, formatting, grammar, clarity, context, and apparent factual or technical inconsistencies, coordinating with document owners and subject-matter experts to resolve issues before executive routing.
• Maintain a working understanding of OFSPO projects, priorities, risks, and stakeholder working patterns across the UFMS, FBIS, and CFRS portfolio to anticipate executive needs, provide relevant context, and assist with recall of prior decisions and commitments.
• Serve as a first line of communication for contractors, vendors, and other stakeholders interacting with the executive office, triaging routine requests, tracking commitments and follow-ups, and elevating matters that require executive or government attention.
• Coordinate candidate outreach and interview logistics for executives and federal staff, including initial phone outreach, written follow-up, calendar and room coordination, and referral of substantive hiring or federal employment questions to the appropriate federal personnel.
• Support business analysis for executive priorities and cross-functional initiatives by gathering information, identifying dependencies and risks, and developing dashboards, trackers, status reports, and workflows, including evaluating automation and AI-assisted approaches for accuracy, efficiency, and information sensitivity.
• Develop and maintain Standard Operating Procedures for recurring functions such as executive scheduling, signature routing, meeting preparation, candidate coordination, visitor access, facilities requests, and international travel GFE so that another qualified individual can execute them during coverage or transition.
• Coordinate day-to-day office operations as the executive office point of contact, including supply replenishment through ASFR/OF, facilities service requests with PSC and Building Management, first-line technology troubleshooting, visitor access and escort with the Physical Security Office, and GFE coordination for executive international travel.

What do you need to succeed in this role?

• Must be willing to work on site in Washington DC.
• U.S. Citizenship (required for HHS systems access) and ability to obtain/maintain a Public Trust clearance.
• Bachelor’s degree in business, public administration, communications, or a related field (or equivalent experience)
• 0–2 years of administrative, office, or analytical experience, including internships, co-ops, or student roles.
• Working proficiency with Microsoft 365, including Outlook calendar management, Word, Excel, PowerPoint, and Teams.
• Strong organizational skills and attention to detail, with the ability to track multiple deadlines and follow tasks through to completion.
• Strong writing and proofreading skills, with an eye for consistent formatting, grammar, and clarity in documents and correspondence.
• Professional, courteous verbal communication skills and comfort interacting by phone and email with senior leaders, federal staff, contractors, vendors, and candidates.
• Discretion and sound judgment in handling sensitive information, including PII, and in recognizing when a matter should be escalated.
• Eagerness to learn federal processes, the HHS financial systems environment (UFMS, FBIS, CFRS), and executive preferences quickly, and to take initiative once familiar with them.
• Interest in business analysis and process improvement, such as building trackers in Excel, documenting procedures, and exploring automation or AI tools.
• Ability to work on site at the HHS Hubert H. Humphrey Building and perform incidental physical tasks associated with office operations, including transporting supplies and lifting items of approximately 10–15 pounds.

Preferred Certifications & Qualifications

• Entry-level certification such as Microsoft Office Specialist (MOS), IIBA ECBA, or PMI CAPM, or interest in pursuing one.
• Internship or prior work experience in a federal agency, government contractor, or professional services environment.
• Exposure to scheduling, calendar management, reception, or front-office support for a manager or executive.
• Familiarity with SharePoint, Jira, Confluence, or MS Project.
• Exposure to productivity or automation tools such as Microsoft Copilot, Power Automate, or advanced Excel functions.
• Coursework in finance, accounting, public administration, or information systems.

In compliance with this state’s pay transparency laws, the base compensation range (25%-50%-75%) for this role is $50,000- $55,000- $60,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on several factors including but not limited to experience and geographic location. Compensation ranges for roles in our Government Services pillar are determined by contract with the specific government agency Sikich is servicing.

In addition, specific skills/experience required are as follows:

• Servant Leader – You are hyper focused on engaging employees, fostering their development, and building a positive culture.
• Solutions Focused – You see opportunities in every business problem and can develop, articulate, and implement solutions.
• Collaboration – You are a relationship builder across all levels of the organization and across all business units.
• Instills Trust - You do what you say, and you follow through on commitments, you act with integrity, you are consistent and are perceived as credible.
• Impact & Influence Thinking – You gain support for ideas, proposals, and solutions, and get others to act, with or without formal authority, to advance initiatives/objectives.

About Sikich

Sikich offers the public and private sectors a diverse platform of professional services across consulting, technology, and compliance. Highly specialized and hands-on teams deliver integrated solutions rooted in deep industry experience. Our approach is strategically and thoughtfully designed to help our clients, teams and communities accelerate success.

Sikich has approximately 2,000 team members and operates across North America, EMEA and APAC.

Sikich Total Rewards

Our team members enjoy expansive benefits ranging from competitive compensation and insurance options to wellness programs and a flexible time off policy, to name only a few. Sikich also takes pride in prioritizing team members’ health, total wellbeing and time spent with family, friends and in the pursuit of personal goals, hobbies, and endeavors.

Some examples of our many benefits:

• Sikich maintains a Flexible Time Off (FTO) Policy. We encourage every full-time employee, as your role permits, to utilize paid time off (personal time, mental/physical health care, vacation, sick leave, etc.). Waiting for time off to accrue is common at other companies. At Sikich, you do not have to wait for this benefit to kick in. FTO is activated on your first day with our organization.
• Sikich will also recognize paid holidays during the year and strives to permit employees to have time off the last week of the calendar year when client and project work permits.
• Sikich offers a comprehensive wellness program to engage, challenge and empower team members to take responsibility for their wellbeing. Activities can be tracked through our wellness provider to obtain gift cards and other rewards.

We also offer:

• Flexible work arrangements
• Health, dental, vision, life, and accident/death/disability insurance options
• HSA employer contribution
• Eleven (11) paid holidays annually.
• A robust paid Parental Bonding Leave program covering birth, adoption, and foster children.
• 401(k) with employer contributions
• Tuition reimbursement
• Generous employee referral bonus program
• Client referral bonus program
• Pet insurance
• FORCE –Sikich community volunteer program enabling each team member to use up to four hours of paid time annually to volunteer and make a difference in their local communities.

Want to learn more? Visit our Careers website or Glassdoor profile.

Sikich is an Equal Opportunity Employer M/F/D/V

Sikich practices in an alternative practice structure in accordance with the AICPA Professional Code of Conduct and applicable law, regulations, and professional standards. Sikich CPA LLC is a licensed CPA firm that provides audit and attest services to its clients, and Sikich LLC and its subsidiaries provide tax and business advisory services to its clients. Sikich CPA LLC has a contractual arrangement with Sikich LLC under which Sikich LLC supports Sikich CPA LLC’s performance of its professional services. Sikich LLC and its subsidiaries are not licensed CPA firms.

“Sikich” is the brand name under which Sikich CPA LLC and Sikich LLC provide professional services. The entities under the Sikich brand are independently owned and are not liable for the services provided by any other entity providing services under the Sikich brand. The use of the terms “our company”, “we” and “us” and other similar terms denote the alternative practice structure of Sikich CPA LLC and Sikich LLC.