Job Description

Our client, a rapidly growing, mobile commerce global AI organization, is seeking an experienced Executive Assistant / Board Liaison to support the Chief Operating & Finance Officer in their Midtown office. This role serves as a critical partner to executive leadership, ensuring seamless operations, strong corporate governance, and effective coordination across internal teams, shareholders, and external advisors. The ideal candidate brings experience within a ultra fast-paced, high growth environment where they’ve been prior tasked with ensuring seamless execution of executive’s directives, exceptional judgment and discretion, and the ability to operate at both a strategic and executional level.

RESPONSIBILITIES:

Executive Support & Leadership Partnership

• Provide high-level executive support, including complex calendar management, meeting coordination, travel arrangements, and prioritization of competing demands

• Act as a strategic gatekeeper, optimizing executive time and ensuring alignment with key business priorities

• Prepare briefings, agendas, and materials; track follow-ups and drive execution of next steps

• Liaise and coordinate with global teams

• Manage scheduling and communication across multiple time zones, ensuring seamless coordination with global stakeholders

Corporate Governance & Board Support

• Coordinate Board and committee meetings, including agendas, materials, minutes, and follow-ups

• Maintain corporate records, governance documents, and minute books

• Ensure adherence to governance best practices and regulatory requirements; support shareholder communications and meetings

Public Company & Regulatory Compliance

• Support SEC filings and public company reportieng requirements

• Maintain compliance records and monitor regulatory updates impacting the business

• Partner with Legal and Finance to ensure accuracy and timeliness of disclosures

Equity & Corporate Administration

• Assist with managing equity programs, including stock plans, grants, and tracking of ownership records

• Coordinate with Finance, HR, and external partners on equity administration and reporting

• Oversee corporate entity management, filings, and documentation across jurisdictions

Cross-Functional & External Coordination

• Partner closely with Legal, Finance, HR, Compliance, and executive leadership

• Liaise with external counsel, auditors, regulators, and advisors

• Support strategic initiatives, special projects, and company-wide priorities

REQUIREMENTS:

• Bachelor’s degree

• 7+ years of experience in executive support or legal/ board-facing roles with corporate governance exposure

• Experience supporting a publicly traded company and familiarity with SEC compliance is a plus

• Knowledge of corporate governance practices, equity administration, and corporate structure5

• Experience with SOC II or similar compliance frameworks preferred

• Strong organizational, communication, and project management skills

• High level of discretion, judgment, and professionalism

• Ability to operate autonomously and manage multiple priorities in a fast-paced environment

SALARY:

$120-$135K (DOE) + Discretionary Bonus + Excellent Benefits

HOURS:

8:30am–5:30/6:00pm w/ flexibility.

Successful candidate will have a 24/7 mindset.

On-site, 5 days per week.

Occasional travel.