*** This position is oriented to people based in Tijuana Mexico***

Key Responsibilities

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  Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.

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  Prepare and organize documents, reports, and presentations for executive meetings.

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  Act as the primary point of contact between executives and internal/external stakeholders.

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  Handle confidential information with the highest level of professionalism and integrity.

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  Coordinate domestic and international travel arrangements, itineraries, and expense reports.

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  Support strategic initiatives by tracking action items, deadlines, and follow-ups.

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  Assist with the preparation and distribution of communications, announcements, and meeting notes.

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  Manage special projects, research, and ad-hoc requests as assigned.

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  Anticipate executive needs and proactively provide solutions.

Requirements

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  Bachelor’s degree in Business Administration, Communications, or related field (preferred).

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  3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

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  Exceptional organizational and time-management skills with the ability to prioritize effectively.

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  Strong written and verbal communication skills.

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  High level of discretion and confidentiality.

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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).

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  Ability to adapt quickly, work independently, and handle competing priorities under pressure.

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  Fluent in English & Spanish

Preferred Skills

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  Experience in a fast-paced corporate or startup environment.

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  Strong problem-solving and critical-thinking abilities.

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  Multilingual communication skills (a plus).