Job Description

BE AN ESSENTIAL PART OF EVERYDAY LIFE

Position: Executive Assistant and PMO Support (m/f/x)

Contract Type: Full time – Permanent

Travel Remit: Global

Travel Required: Less than 20%

Location: Bonn, Germany

At DHL our business is logistics, but people are our passion. With over 500,000 team members in 220 countries, we attract and retain great talent. We are one of the most innovative, most culturally diverse companies on the planet. We provide unmatched opportunities for personal and professional development. We really are a “Best Place to Work”.

This is an excellent opportunity for an experienced Executive Assistant looking to expand their responsibilities beyond traditional executive support. Supporting the Senior Vice President ESG and the wider Global ESG team, you'll play a key role in managing executive priorities while also contributing to project coordination, communications, and stakeholder engagement activities.

Working across a global, high-profile function, you'll build relationships with stakeholders at all levels and become a trusted partner who helps keep key initiatives moving forward. With exposure to ESG, PMO, and Strategy activities, this role offers a unique blend of executive support and project involvement, making it a great next step for someone looking to further develop their career.

If this sounds like a team, you'd like to join … keep reading.

Your key accountabilities include:

• Complete secretarial and administrative support including complex diary management and scheduling requirements, travel management (domestic & international), expenses, catering, reservations, etc. for the SVP and her team
• Deliver ongoing communication leading to complimentary working relationships with the Executive community and their teams
• Screen external event invitations, assess DHL speaker participation and manage communication
• Support the organization of ESG-related community, training and briefing calls and informational posts in alignment with the ESG Programs & Strategy team (e.g. setting up invites, maintaining community list, supporting Slido set-up, creating posts)
• Assist in organizing any in-person/virtual events including all related administrative tasks
• Comply with established procedures and ensure proper usage of administrative support processes and policies

What are we looking for from you?

• Previous experience in an executive or PA support role, ideally within a multinational /global organization
• Excellent oral and written English required
• Excellent organizational and administrative skills
• Highly motivated and proactive with the ability to work effectively under pressure, prioritize and handle multiple assignments with minimal supervision, meet deadlines, prioritize workload and keep team members adequately informed
• Experience in project management
• Strong communication skills with the ability to communicate with people at levels
• High levels of integrity and discretion
• Impeccable attention to detail
• Experience with domestic and international travel co-ordination
• Excellent knowledge of MS Office Suite/O365 (i.e. TEAMS / Outlook / PowerPoint / Word / Excel) and recording software (Camtasia)

What you'll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent, and consistent across the Globe. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore, we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation.