This is a remote position.

We are looking for a unique blend of high-level administrative expertise and financial acumen for our client based in Europe within the advertising industry. This is not a role for someone who needs a manual; they need a ‘right hand’, a sophisticated, high-EQ operator who can step into the business, identify administrative bottlenecks, and clear the path for the leadership team to focus entirely on growth.

This is a full-time, fully remote position

Core Responsibilities

Executive Operations & "Gatekeeping"

• 
  Manage the Founder’s inbox and calendar with such efficiency that 80% of inquiries are resolved before they even reach the Founder’s desk.
• 
  Act as the "glue" between the Founder, the Automation Specialist, and the Head of Ops to keep high-level tool development and client projects on schedule.
• 
  Drive the agenda for team meetings, ensuring the senior leadership and junior staff remain perfectly synchronized.

Financial Operations & Quality Assurance

• 
  Own the full-cycle internal bookkeeping (Xero/Quickboods), including global payroll for a team of 10, invoicing, and expense tracking.
• 
  Act as the final line of defense for client accounts. You will oversee and audit the work of junior bookkeepers to ensure 100% financial accuracy before reports reach the client.
• 
  You won't just move numbers; you’ll interpret them. You will track and brief the Founder on vital KPIs like Tool ROI, Profit Margins, and Revenue per Employee.

Requirements

• 
  A completed degree in a related field (Business, Finance, or Management) is
  essential
  .
• 
  Knowledge of
  Xero
  and
  QuickBooks
• 
  Working knowledge of ChatGPT and Gemini
• 
  Working knowledge of modern productivity stacks (Notion, Slack, Google Workspace) essential
• 
  A background in e-commerce / advertising would be advantageous

Benefits