Job Description

OFFICE OF THE PROVOST AND OFFICE OF THE VICE-PRESIDENT (RESEARCH AND DEVELOPMENT)

Executive Assistant / Administrative Assistant (25260380)

The Office of the Provost and Office of the Vice-President (Research and Development) are inviting applications for the position of Executive Assistant / Administrative Assistant.

Responsibilities:

• Assist with daily office operations such as handling correspondence, maintaining office supplies, and supporting routine logistics;
• Provide clerical assistance in areas including record keeping, payment and procurement processing and reimbursement handling;
• Provide logistical assistance for committee meetings, events or visitor arrangements;
• Help compile reports, meeting papers, correspondence, and other office materials; and
• Perform any other duties as assigned by the supervisors to support the effective functioning of the offices.

Requirements:

• A bachelor's degree, preferably with at least 2 years of relevant work experience in tertiary institution or public organisation;
• Good communication skills in both written and spoken English and Chinese (including Putonghua);
• Highly organised, detail-oriented, proactive, self-motivated, with a strong sense of responsibility;
• Proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing; and
• Prior experience in committee logistical support, and event coordination will be an advantage.

The initial appointment will be offered on a fixed-term contract of up to two years. Re-appointment thereafter will be subject to mutual agreement. Those will less experience may be considered for the appointment of Administrative Assistant.

Shortlisted candidates will be invited to take a written test.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University's Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.