Job Description

Open Vacancy: This role is a current, active position and we are accepting applications.

Our client is a non profit organization and we are hiring an Executive Assistant & Governance Liaison to provide high-level administrative, operational, and strategic coordination directly to the President and senior leadership.

Overview of the role

In this pivotal, dual-focus role, you will manage executive-level calendar priorities and serve as the central operational anchor for the Board of Directors and related committees. Operating as a true right hand, you will anticipate executive needs weeks in advance, navigate competing demands, manage delicate diplomatic dynamics, and ensure high-touch governance operations run seamlessly.

The ideal candidate is a mature, resourceful, and assertive administrative partner with exceptional emotional intelligence, impeccable discretion, and sharp attention to detail.

Bilingualism in English and French, both written and spoken, is strongly preferred.

Executive Operations Responsibilities

• Provide proactive, high-level calendar management for the President, strategically scheduling priorities, gatekeeping time, and resolving scheduling conflicts weeks in advance.
• Act as an operational buffer and diplomatic driver, ensuring the President is briefed, prepared, and in the right room at the right time with all necessary materials and context.
• Support executive communications, correspondence, and coordination across internal team leads and high-profile external partners/donors.
• Manage end-to-end travel arrangements, detailed itineraries, expense reports, and reimbursement submissions.

Governance Responsibilities

Stakeholder Engagement Responsibilities

Experience and Qualifications

Competancies

Professionalism

Discretion

Initiative

Attention to detail

Adaptability

Relationship-building

Strong follow-through

Working Conditions

AIP Connect believes in equal opportunity. Our recruitment consultants are committed to inclusive recruitment and selection practices and will not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation.

Accessibility: If you need any accommodations during the interview process, please let us know.

Posted Salary: Actual compensation within this range will be determined based on job-related skills, relevant experience, education, and training. This range reflects base salary only and does not include eligibility for bonus program or other benefits.

For the most accurate and up-to-date details on this role, please refer directly to AIP Connect’s careers page, as third-party sites may not reflect current information.