Job Description

ABOUT THE ROLE

Looking for an Executive Assistant to join an outsourcing partner whose strong point is the management of business financial processes for their clients.

You would be a great fit if you have experience in office administration, the ability to understand and process financial documents and knowledge of budget management and cost estimation. Constructive attitude and proactivity are a must.

Onsite role in Cluj-Napoca.

Collaboration through CIM.

ABOUT THE COMPANY

• Keep sight of what really matters: They are a young and enthusiastic team that values collaboration, respect, and mutual support;

• Aspire for excellence: They take pride in their work and are committed to continuous learning and improvement;

• Stronger together: Teamwork drives them to achieve more and grow together;

• Innovate with courage: They constantly push boundaries to reach their vision.

DUTIES AND RESPONSIBILITIES

• Processes purchase invoices, manages supplier relationships and oversees office procurement;

• Manages the client invoicing process;

• Manages the physical and electronic archiving of contracts and accounting documents;

• Advises, supports and provides consultancy to the Management team;

• Maintains communication with the company’s clients and responds to their requests;

• Estimates and monitors budgets;

• Drafts, prepares, and compiles commercial offers as well as various reports or statements;

• Provides assistance and prepares materials in English;

• Tracks and monitors services provided and hours worked versus hours invoiced;

• Actively participates in organizing important events;

• Participates in meetings with key clients and/or the team;

• Collects data and inputs it into various systems;

• Responsible for welcoming clients and couriers.

REQUIREMENTS

• Strong written and verbal communication skills in English;

• Advanced knowledge of Excel;

• Previous experience in office administration;

• Previous experience in accounting, or a similar role;

• Experience with client relationship management and communication;

• Experience in correctly operating or extracting information from/into databases;

• Positive attitude and punctuality;

• Proactivity and time management.

PERKS AND BENEFITS

• Meal vouchers;

• Private health insurance;

• Bonuses granted on special occasions (holidays, birthday, marriage);

• PTO - 21 days (23 days after 5 years in the company + 1 extra day for every 2 additional years in the company).