Job Description

Position: Executive Assistant

Number of hours: 20 hours/week
Schedule: EST/PST

Tasks required:

• Create visually appealing and professional PowerPoint presentations for executive-level use.

• Assist with client billing, invoicing, and ensuring timely follow-ups on payments.

• Manage execution of contracts, NDAs, and other administrative documents.

• Maintain accurate records and support document organization.

• Conduct light research and compile information for presentations or reports.

• Support scheduling, email management, and other administrative tasks as needed.

• Communicate professionally with internal and external stakeholders.

• Provide general administrative support as required.

• Coordinate meetings, manage schedules, and maintain organized files.

• Other tasks as assigned

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong PowerPoint skills with the ability to design, format, and edit professional presentations.

• Experience with invoicing and billing clients using software tools or platforms.

• Familiarity with handling contracts, NDAs, and other legal/administrative documentation.

• Strong written and verbal communication skills.

• Self-starter with the ability to work independently and manage time effectively.

• Excellent organizational and time management skills.

• Ability to work independently and proactively.