Job Description

A-Players is hiring an Executive Assistant to work full-time with one of our US partner companies — a SaaS platform in the creator space that helps entrepreneurs, brands, and educators build communities, run courses, sell memberships, and host events in one place. You'll be employed by A-Players BA and embedded with the startup as a long-term member of their operations, working closely with the CEO and leadership team.

This is a high-ownership EA role for someone who can bring structure to a fast-moving environment. You’ll help the CEO stay focused, prepared, and on top of priorities by managing calendar flow, meeting context, follow-ups, and internal coordination. We’re looking for a reliable operator who can work with limited hand-holding, ask sharp clarifying questions, stay calm around senior stakeholders, and proactively surface what needs attention before it becomes a problem.

Core Responsibilities

• Executive calendar flow. You’ll manage a busy CEO calendar where priorities can change quickly. You’ll coordinate meetings across time zones, protect focus time, resolve conflicts, and make sure the calendar reflects what actually matters that week.

• Meeting context and executive communication. You’ll prepare the CEO for key meetings with the right context, links, documents, open questions, and background notes. When needed, you’ll join meetings, capture decisions and action items, draft recaps or follow-ups, and help turn scattered information into clear communication.

• Open loops and accountability. You’ll track decisions, tasks, unanswered questions, and follow-ups across calendar, Slack, email, docs, and task trackers. When something is unclear, delayed, or at risk of slipping, you’ll notice early and follow up with the right person.

• Lightweight automation systems and workflow support. You’ll create and maintain simple AI-powered/automation systems for priorities, recurring updates, meeting notes, decision tracking, and ad hoc projects. This might live in Notion, Airtable, Asana, ClickUp, Trello, Google Sheets, or whatever tool gets the job done.

• Ad hoc executive support. You’ll support business travel, logistics, selected admin/personal tasks, quick research, event or industry context, and other operational needs that help the CEO stay focused and organized. The scope may shift week to week, so good judgment and prioritization matter.

Requirements

• You have at least 1 year of experience as an Executive Assistant or similar role — and you understand what it means to support someone whose calendar, priorities, and context move fast.

• Your written and spoken English is C1 You can write concise updates, summarize meetings, draft follow-ups, and communicate confidently with senior stakeholders.

• You create structure and take ownership in ambiguity. You’re comfortable when priorities shift, information is scattered, and tasks don’t come with a perfect brief. When something is unclear, stuck, or at risk of being dropped, you ask the right questions, organize the context, follow up, and move it toward resolution.

• You think in systems When something repeats, you look for a better way to organize it — a tracker, checklist, template, reminder system, workflow, or clearer documentation.

• You use tools and AI as leverage You’re comfortable with calendars, Google Workspace, СRM, Slack, task trackers, and AI tools. You learn new systems quickly and use tools to reduce manual work.

• You bring executive maturity You handle sensitive context carefully, stay calm around direct, fast-moving executives, and communicate with confidence.

Hours

Full-time, full overlap with US Eastern Time: 9:00 AM–5:00 PM.

How A-Players works

We're an outstaffing company that places professionals with fast-growing US companies. You're hired by us, paid by us, and supported by us — but your day-to-day work happens inside the client's team. We invest in training, mentorship, and long-term growth, and our best people stay with their client teams for years.

Hiring process

1. Screening interview with the A-Players team lead.

2. Test task & work samples to see how you actually think and execute.

3. Paid three-day trial to make sure both sides are aligned before we commit long-term.

4. Interview with the client team.