Job Description

A professional services firm is seeking an experienced and highly organized Executive Assistant to provide administrative and operational support to senior leadership. The ideal candidate will have at least 3 years of Executive Assistant or administrative support experience, a bachelor's degree, and the ability to manage competing priorities in a fast-paced, professional environment. This individual must demonstrate strong communication skills, attention to detail, discretion, and the ability to anticipate the needs of executives.

Key Responsibilities

• Provide comprehensive administrative support to senior executives and leadership.
• Manage complex calendars, schedule meetings, and coordinate internal and external appointments.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Prepare, edit, and format correspondence, presentations, reports, and other business documents.
• Coordinate meetings, prepare agendas, distribute materials, and track follow-up items.
• Serve as a point of contact for internal employees, clients, and external business partners.
• Handle confidential and sensitive information with a high level of discretion.
• Process expense reports, manage invoices, and assist with other administrative and financial tasks.
• Assist with special projects, event coordination, and general office operations as needed.
• Proactively identify scheduling conflicts and help executives prioritize daily responsibilities.

Qualifications

• Bachelor's degree required.
• 3+ years of experience as an Executive Assistant or in a similar administrative support role.
• Experience supporting senior-level executives in a professional services, financial services, consulting, or corporate environment preferred.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and follow-through.
• Ability to handle confidential information and exercise sound judgment.
• Professional demeanor with strong interpersonal and relationship-building skills.
• Ability to work independently and anticipate executive needs.