Job Description

Seeking a proactive, highly organized Executive Assistant. You will manage the executive's time, communications, and priorities so they can focus on leading the business. This role suits someone who anticipates needs, handles confidential information with discretion, and thrives in a fast-paced environment.

Key responsibilities

• Manage the executive's calendar, scheduling meetings and resolving conflicts across time zones
• Plan and book domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
• Screen and prioritize incoming emails, calls, and requests, responding on the executive's behalf when appropriate
• Prepare agendas, briefing materials, and presentations for meetings, then take notes and track follow-up items
• Draft, edit, and proofread correspondence, reports, and other documents
• Process expense reports, invoices, and reimbursements accurately and on time
• Coordinate internal and external events, including board meetings, offsites, and client visits
• Serve as a liaison between the executive and employees, clients, and partners
• Maintain organized filing systems and contact databases
• Support special projects, research, and other duties as assigned

Required qualifications

• High school diploma or equivalent required, Bachelors degree preferred
• 3+ years of experience as an executive assistant, administrative assistant, or in a similar support role
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) or Google Workspace
• Experience managing complex calendars and coordinating travel
• Excellent written and verbal communication skills
• Proven ability to handle confidential information with discretion