Job Description

· Maintain complex, multi-executive calendars with sophisticated scheduling protocols; anticipate scheduling conflicts and proactively coordinate resolutions across executive teams. · Ensures pre-meeting materials, logistics coordination and notices are completely timely and accurately · Serve as the primary gatekeeper for executive communications, managing calendar access and directing inquiries appropriately. · Produce executive-level reports, dashboards, and performance summaries from multiple data sources; compile and reconcile weekly, monthly, and ad-hoc key performance indicators from departments. · Prepare comprehensive meeting agendas, board materials, presentations, and executive briefings to executive standards. · Ensure accuracy, consistency, and timely delivery of all reporting deliverables; manage report distribution and tracking. · Support board-related activities in collaboration with other Executive Assistants, including meeting preparation, materials assembly, minute documentation, and post-meeting follow-up. · Maintain management-related support documents for board and executive functions. · Coordinate and prioritize incoming communications from internal and external stakeholders; screen and route to appropriate parties. · Maintains management contact list, management meetings agendas and minutes · Draft responses and communications on behalf of executive leadership as directed; ensure professional tone and accuracy. · Serve as a professional liaison between executives and both internal and external stakeholders, fostering strong business relationships. · Prepare, edit, and format professional documents, presentations, reports, and correspondence to executive standards. · Manage office operations, supplies, equipment maintenance, and IT support for executive suite. · Support onboarding of managers and executive-level staff. · Support ad-hoc projects and strategic initiatives as directed by senior leadership. · Other duties as assigned. Foster a Culture of Customer Service and Commitment to Quality Care