Job Description

Applications are invited for appointment as Executive Assistant in the Social Sciences Research Centre (SSRC) (Ref.:537469) within the Faculty of Social Sciences. The appointment is on a 1-year temporary basis, with the possibility of renewal subject to funding availability and satisfactory performance.

The Social Sciences Research Centre is looking for a highly organised, proactive and responsible Executive Assistant to support the planning, coordination and delivery of training programmes, seminars, workshops, conferences and other Centre activities.

Duties and Responsibilities

The appointee will provide administrative and operational support to the Centre, with a primary focus on training and event organisation. Major duties include:

• Work on the planning, coordination and implementation of training programmes, workshops, seminars, conferences, public lectures, study tours and other SSRC activities;
• liaising with internal units, external partners, speakers, participants, vendors and service providers;
• handling event logistics, including venue booking, scheduling, registration, invitation, hospitality arrangements, on-site support and post-event follow-up;
• preparing event materials, publicity content, programme rundowns, briefing notes, reports, summaries and other documentation;
• operating and maintaining the Centre’s social media platforms, including Xiaohongshu (RedNote), WeChat and Instagram;
• supporting participant communication, enrolment management, attendance records, feedback collection and basic data compilation;
• assisting in procurement, quotation collection, payment processing, reimbursement and other financial/administrative procedures related to Centre activities;
• providing general secretarial and administrative support to the Centre; and
• performing other duties as assigned.

Requirements

Applicants should possess:

• a Bachelor’s degree, preferably in Social Sciences, Education, Communication, Hospitality, Public Administration, Business Administration, Marketing, or a related discipline
• at least 1 year of relevant work experience, preferably in administration, training, event management, programme coordination, executive education, public engagement or project support;
• an excellent command of written and spoken English and Chinese, with fluency in Cantonese and Putonghua;
• strong organisational, communication, interpersonal and problem-solving skills;
• the ability to manage multiple tasks, work under tight timelines and provide reliable on-site support for events;
• proficiency in Microsoft Office applications and common online communication/event management tools;
• experience in organising academic, professional training, executive education, public engagement, conferences, seminars or study tour activities would be an advantage;
• knowledge of design tools such as Canva and generative AI image tools, and experience in managing social media platforms, would be an advantage;
• a strong sense of responsibility, attention to detail, service orientation and willingness to work as part of a team; and
• maturity, self-motivation and the ability to work independently with people from diverse backgrounds.

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

How to Apply

The University only accepts online applications for the above post. Applicants should apply online at the University’s Careers site and upload an up-to-date CV. Review of applications will start as soon as possible and continue until October 26, 2026 or until the post is filled, whichever is earlier. Shortlisted candidates may be invited to attend a written test and an interview.

The University is an equal opportunities employer and

is committed to equality, ethics, inclusivity, diversity and transparency