Posting number: 202600208
Department: County Counsel
Division: CC Administration
Job classification: Executive Assistant
Posting type: Open
Categories: Legal, Paraprofessional, Customer Service, Public Records, Business, Office and Administrative Support, Database Administration
Lane County is seeking an experienced and highly professional Executive Assistant to support the County Counsel, the County’s chief legal officer, and the Office of County Counsel.
This position serves as a trusted administrative partner in a fast-paced, complex legal environment and requires exceptional judgment, discretion, organization, and attention to detail. The successful candidate will be a proactive self-starter who works effectively both independently and collaboratively, manages competing priorities with ease, and communicates professionally with a wide range of internal and external partners.
The Executive Assistant provides confidential, senior-level administrative and office management support to the County Counsel and Deputy County Counsel. Responsibilities include coordinating complex calendars and meetings, preparing and processing documents and reports, maintaining confidential records, researching and analyzing information, responding to inquiries, and ensuring matters are directed to the appropriate staff or resources.
The position may also support budget and payroll processes, prepare monthly and annual reports, participate in leadership meetings, assist with departmental planning and goals, and coordinate special projects.
We are looking for someone who brings strong administrative and technical skills, adaptability, sound judgment, and the ability to anticipate needs and keep work moving in a highly confidential professional environment.
The office of County Counsel consists of Legal Services, Risk Management, Public Records Requests, and Workers' Compensation.
Schedule: Monday - Friday; 8:00am - 5:00pm
*This is a non-represented position*
You are required to upload a cover letter AND resume. If not attached, your materials will not be considered.
a. Describe your experience providing administrative services to an organization or individual. Be specific in your response, including the type of organization, your duties, level of responsibility, and how you prioritize multiple tasks with multiple deadlines.
b. Your experience in the creation, formatting and use of legal documents for filing in state and federal court and with administrative agencies or other experience within the legal field.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
Lane County is geographically situated on the west side of Oregon, midway down the state’s coastline. Its 4,620 square miles encompass great natural beauty, ranging from the spectacular Oregon coast to the snow-capped peaks of the Cascade Mountains.
In between is the lush Willamette Valley, flanked on both sides by towering forests. The bustling Eugene-Springfield metropolitan area provides a thriving urban center for residents and visitors alike, and small towns and rural communities across the county offer home-town charm and amenities away from the city lights.
