Are you ready to chart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.
Location: London - Paddington
Workplace Type: Hybrid (3 days in the office)
Employment Type: Permanent
Seniority: Associate
About the roleWe’re looking for an experienced Executive Assistant to provide high-level, proactive support to a member of the Group Executive Committee and a small group of senior directors. Acting as a true right-hand partner, you’ll play a critical role in enabling leaders to focus on strategic priorities by seamlessly managing day-to-day operations. This is a fast-paced, high-trust role where discretion, sound judgement and strong organisational skills are essential to success.What you’ll be doingManaging complex and constantly evolving diaries, ensuring leaders’ time is protected and aligned to strategic prioritiesActing as a gatekeeper by filtering communications, prioritising requests, and managing access to senior leadersProviding end-to-end meeting support, including preparation of materials, coordination and follow-up actionsProactively managing inboxes, responding where appropriate and ensuring key items are flagged and progressedCoordinating domestic and international travel, including detailed itineraries and adapting plans as neededOrganising and delivering high-quality events and meetings, both onsite and offsiteManaging expenses, purchase orders, invoices and supporting procurement processesSupporting team administration, including holiday approvals, sickness tracking and general coordinationAssisting with project-related activities such as scheduling, tracking milestones and organising meetingsWorking collaboratively within the wider administration team to provide cover and support as requiredWho we’re looking forWe’re seeking a highly organised and proactive Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior stakeholders. You’ll be confident, adaptable and able to manage competing priorities with ease, while maintaining a high level of professionalism and discretion. A strong relationship-builder, you’ll bring a “can do” attitude and the ability to anticipate needs, solve problems and keep things moving forward.Essential skills and experienceProven experience providing executive support to senior leaders (Director/Executive level)Advanced diary management skills and strong proficiency in Microsoft Office (particularly Outlook)Excellent organisational, time management and prioritisation skills with the ability to handle multiple tasksStrong communication and interpersonal skills, with the ability to build relationships across all levelsDesirable skills and experienceExperience working within financial services or a regulated environmentFamiliarity with virtual meeting platforms (e.g. Teams, Zoom) and coordinating large-scale meetings or events
What's in it for you?
We reward you for the work you do, whether that’s through our discretionary annual bonus scheme that reflects both personal and company performance, competitive annual leave allowance (28 days plus bank holidays, with the option to purchase an additional 5 days), or online rewards platform with a variety of discounts.
We also have benefits to support whatever stage of life you are in, including:
We're an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all, if you require reasonable adjustment(s) at any stage please let us know by emailing us at careers@sjp.co.uk
Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career-break. If you think you would be a good match for this role and can demonstrate some transferable experience please apply, regardless of whether you tick every box.
What's next?
If you're excited about this role and believe you have the skills and experience we're looking for, we'd love to hear from you! Please submit an application by clicking ‘apply’ below and our team will be in touch.
As a business regulated by the FCA we would advise you to familiarise yourself with the conduct regulations and in particular consumer duty obligations prior to an interview with SJP.
#LI-HYBRID
#LI-GC1
St. John is a full-service agency headquartered in Jacksonville since 1984. St. John has been home to a quality of work and a quality of life that has helped attract great people and build one of the region’s largest independent agencies. We inspire growth for brands by purposefully applying insights, technology and creativity to create opportunities to be more relevant, more visible and more competitive.
We lead with character, courage, kindness. Three ideals that have defined our company and our pursuit of growth on behalf of our clients from the beginning. We believe that success and great ideas come from hard work, honesty and the courage to try new things. We also believe that to inspire people to take action – be they customers, employees or our community, requires empathy and responsibility to all. It’s a credo that has served us well for 40 years and counting.
