Job Description

Job Title: Part-Time Office Executive Assistant

• Hours: 10–20 hours per week (Flexible schedule – can work around class schedule)
• Location: Hybrid – 1 Day in office
• Compensation: $30-$35/hour

About the Role

We are looking for a sharp, detail-oriented, and proactive Part-Time Executive Assistant to support a member of our leadership team. This role is ideal for a student looking for flexible, part-time hours (10–20 hours/week) while handling high-impact tasks.

You will work closely with an executive to streamline daily operations, organize critical information, and assist with foundational research and project preparation. The ideal candidate is resourceful, highly organized, and possesses exceptional written and verbal communication skills.

Key Responsibilities

• Executive Support & Briefing Preparation: Assist in drafting, formatting, and compiling executive briefs, summary reports, and meeting materials.
• Document & Binder Creation: Organize, design, and assemble physical and digital binders, handbooks, and reference materials for meetings, presentations, and onboarding.
• Research & Data Gathering: Conduct preliminary research on industry trends, competitors, vendors, or specific projects, and synthesize findings into concise, actionable summaries.
• Administrative Organization: Help maintain digital file structures (Google Drive, SharePoint, etc.), manage schedules, and assist with general correspondence or ad-hoc office tasks as needed.
• Google to Microsoft Transition: Assist in auditing, cataloging, and restructuring digital assets (migrating Google Drive/Docs/Sheets to OneDrive/SharePoint/Office apps). Leverage Microsoft Copilot and other AI productivity tools to help design new organizational systems, streamline email management in Outlook, and optimize document templates in Word and Excel.

Qualifications & Skills

• Experience: Previous experience in an administrative, office support, or academic research role is a plus, but motivated candidates with strong organizational skills are welcome to apply.
• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace (Docs, Sheets, Slides). Familiarity with AI tools or research databases is a bonus.
• Attention to Detail: Meticulous eye for formatting, proofreading, and organization.
• Time Management: Ability to balance multiple tasks independently and meet deadlines reliably within a 10–20 hour weekly timeframe.
• Discretion: High level of integrity and professionalism when handling confidential information.

Why Join Us?

• Flexibility: Set your own rhythm with predictable part-time hours that fit around your schedule.
• Professional Growth: Gain direct mentorship and hands-on experience working alongside senior leadership.
• Meaningful Work: Contribute directly to high-level projects rather than just routine paperwork.

Qualifications

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EEOC Statement

Pratt Industries provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.