Job Description

We’re BDO, a global professional services firm connected to local markets. Our people work together to provide specialist expertise, helping businesses achieve their goals.

We inspire others, to go further. We create together, to reach higher. We build trust, to lead purposefully.

Whether you're building your future or starting your career with us, you won’t do it alone. From creating solutions for our clients to building careers for our people, we shape what matters, and that’s where you come in.

About the Role

An exciting opportunity has become available for an experienced Executive Assistant to join BDO's Advisory team. Supporting Partners, Directors and senior leaders, you will act as a trusted business partner, providing high-level executive, operational and stakeholder support that enables our leaders to focus on delivering exceptional outcomes for clients and teams.

About the Team

BDO Advisory partners with clients to solve complex business challenges and create long-term value through practical, commercially focused advice. Our teams work across a diverse range of service offerings, delivering strategic, operational, risk, financial and transformation solutions to organisations across Australia.

While your day-to-day focus will be supporting Advisory leaders, you'll also be part of a collaborative Corporate Services team, working alongside fellow Executive Assistants, Facilities and office support professionals. This connected team environment provides opportunities to share knowledge, support one another and contribute to an exceptional internal and client experience.

The Opportunity

As an Executive Assistant you will play a key role in creating leadership capacity, coordinating critical business activities, managing competing priorities and ensuring the seamless execution of client and internal initiatives.

Key responsibilities will include:

• Providing administration support and assistance to the Advisory team to ensure smooth and efficient processes across the business.
• Diary management for Partners and Directors, including scheduling appointments, resolving conflicts and ensuring priorities are effectively managed.
• Preparing accurate client engagement documentation, and editing reports, presentations, briefing papers and other business-critical materials.
• Supporting project set-up, workflow coordination and operational activities across client engagements.
• Coordinating month-end billing processes, financial administration activities and reporting requirements.
• Managing travel bookings and accommodation processes for Partners and team members
• Coordinating team initiatives including meetings, training sessions, onboarding activities, employee movements and team events.
• Maintaining client and project data, records and documentation with a high degree of accuracy and professionalism.
• Supporting business improvement initiatives and wider Advisory team administration as required.

About You

You are a highly organised and proactive Executive Assistant who thrives in a fast-paced professional environment. Confident supporting senior leaders, you build strong relationships, bring structure to competing priorities and take pride in delivering exceptional support that helps teams and leaders perform at their best.

To succeed in this role, you will bring:

• Significant experience operating in a similar role within a professional services or corporate environment
• Proven experience supporting multiple leaders within a complex and fast-paced environment.
• Exceptional organisational skills with the ability to manage competing priorities and deadlines with confidence.
• Outstanding stakeholder management and relationship-building capabilities.
• Advanced proficiency in Microsoft Office applications including Outlook, Word, PowerPoint and Excel.
• Capability to adapt to new systems and software with experience using Dynamics 365 CRM and Workday PSA highly regarded.
• Strong communication skills and the ability to produce professional, high-quality documentation.
• A proactive, solutions-focused approach with the ability to anticipate requirements and work autonomously.
• A collaborative approach and genuine passion for enabling leaders and teams to perform at their best.

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for 2025-2026 by Diversity Council of Australia and a 2024-2025 Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at recruitment@bdo.com.au